Strategic Executive Assistant to CIO & Deputy CIOs

Northeastern University; Boston (MA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Northeastern University is seeking an Executive Assistant to support the CIO and Deputy CIOs within the Office of the CIO and IT Operations. The role requires independent work, strong teamwork, and an ability to align with the university's strategic priorities.

The position involves calendar management for senior leaders, preparing reports, coordinating travel, and handling sensitive information in a fast-paced environment. Onsite four days per week with one remote day.

Qualifications

• Bachelor's degree and 7+ years of administrative experience.
• Expertise in calendar management for multiple VPs/AVPs.
• Ability to work independently with discretion and good judgment.
• Professionally communicate with internal and external stakeholders at all levels.
• Strong comfort with technology and MS Office/Teams/OneNote.
• Ability to plan, prioritize, and adapt in a fast-paced office environment.
• Experience handling sensitive personnel information.

Responsibilities

• Manage CIO and Deputy CIO calendars and priorities; coordinate meetings and agendas.
• Prepare reports, presentations, and dashboards; track action items and follow through.
• Coordinate purchases and travel for CIO/Deputy CIOs; process expense reports.
• Provide onboarding/offboarding support for Deputy CIO hires; support OCIO events.
• Collaborate on special HR requests for the Deputy CIOs and OCIO leadership.

Skills

Calendar management

MS Office Suite

Professional communication

Discretion and judgment

Organization and multitasking

Digital tools proficiency

IT literacy

Education

Bachelor's degree

Tools

Microsoft To Do

Microsoft Flow

SharePoint

ServiceNow

OneNote

Teams

Job description

Northeastern University is seeking an Executive Assistant to support the CIO and Deputy CIOs within the Office of the CIO and IT Operations. The role requires independent work, strong teamwork, and an ability to align with the university's strategic priorities.

The position involves calendar management for senior leaders, preparing reports, coordinating travel, and handling sensitive information in a fast-paced environment. Onsite four days per week with one remote day.