Sr. Executive Administrative Assistant

Scorpion Therapeutics; West Chester (Chester County); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Vacation & Sick Time

Holiday Pay

Parental Leave

Bereavement Leave

Volunteer Leave

Job summary

DePuy Synthes is seeking a Sr. Executive Administrative Assistant to support the CIO and senior leaders in a hybrid role across multiple US locations. You will manage complex calendars, prepare exec-ready materials, and coordinate cross-functional meetings with discretion and strategic insight.

This role requires a bachelor’s degree and 8+ years of executive support in matrixed organizations, with proficiency in Concur, MS Office, and AI-enabled productivity tools.

Qualifications

• Bachelor’s degree required.
• 8+ years executive coordination in complex organizations.
• Experience using AI tools to boost productivity.
• Proficient with Concur Travel & Expense, MS Office, Excel and PowerPoint.
• Advanced calendar/meeting/event management and gatekeeping.
• Excellent written and verbal communication; high discretion.

Responsibilities

• Act as trusted partner to SVP/VPs and manage demanding schedules.
• Plan executive cadence: leadership meetings, board-adjacent activity, forums.
• Coordinate internal/external meetings; prep agendas and materials.
• Draft executive communications; manage action items for senior leaders.
• Oversee office operations and vendor coordination; provide admin backup.
• Support travel, lodging, and expense processing; ensure policy compliance.
• Coordinate offsites, visitor management, and compliance tracking.

Skills

Executive coordination

AI tools proficiency

Calendar management across time zones

Gatekeeping / scheduling

Discretion and judgment

Vendor coordination

Communication

Concur Travel & Expense

Microsoft Office Suite

Education

Bachelor’s degree

Tools

Concur Travel & Expense

Microsoft Office Suite

Excel

PowerPoint

Job description

We are searching for a Sr. Executive Administrative Assistant. This hybrid role can be located in Raynham, MA; New Brunswick, NJ; West Chester, PA; or Palm Beach Gardens, FL and will report into the DePuy Synthes Chief Information Officer.

Key Responsibilities

• Act as a trusted thought partner to SVP/VPs; proactively manage administrative/operational demands to support enterprise strategy.
• Operate with a CEO-office mindset; anticipate downstream impacts and manage sequencing/trade-offs.
• Exercise independent judgment in managing time, access, and information flow; escape only when needed.
• Manage complex, high-stakes calendars across global time zones; serve as gatekeeper for scheduling/access.
• Own annual executive cadence (leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, external engagements).
• Coordinate internal/external meetings; ensure executives are fully prepared; manage logistics (agendas, pre-reads, exec-ready materials).
• Draft executive communications/correspondence; serve as primary point of contact for SVP/VPS and track action items.
• Oversee office operations (supplies, services, purchasing, vendor coordination) and provide admin process backup.
• Support offsites/visitor management/compliance tracking/committee coordination and contract/payment processes.
• Maintain filing systems; record/distribute meeting minutes; coordinate onboarding materials/access/logistics.
• Coordinate travel/lodging/transportation; process and reconcile expenses per policy.
• Plan and execute meetings/events (A/V, space setup, catering) and handle sensitive information with discretion.
• Liaise with internal teams, external partners, and vendors to ensure smooth operations.

Required Qualifications

• Bachelor’s degree
• Minimum 8 years executive coordination or senior administrative support in complex, matrixed organizations supporting VP/SVP-level leaders
• Experience leveraging AI tools to enhance productivity
• Proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
• Advanced calendar/meeting/event management
• Exceptional written and verbal communication
• High judgment, discretion, emotional intelligence; ability to synthesize/anticipate needs and operate independently
• Comfort with ambiguity and shifting priorities
• Strong organizational discipline and enterprise-level thinking

Preferred Skills

• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Execution Focus
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Problem Solving
• Professional Ethics
• Travel Planning
• Typing

Benefits (time off)

• Vacation: 120 hours/year; Sick time: 40 hours/year (CO: 48; WA: 56)
• Holiday pay incl. Floating Holidays: 13 days/year
• Work, Personal and Family Time: up to 40 hours/year
• Parental Leave: 480 hours within one year of birth/adoption/foster care
• Bereavement Leave: 240 hours immediate family; 40 hours extended family
• Caregiver Leave: 80 hours in a 52-week rolling period
• Volunteer Leave: 32 hours/year; Military Spouse Time-Off: 80 hours/year