Strategic Executive Assistant to CHRO

Talentify; Pasadena (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking an Executive Administrative Assistant to support the CHRO in a fast-paced, executive environment in Pasadena, CA. This contract-to-hire role centers on organization, urgency, and ownership, with exposure to confidential initiatives and cross-functional coordination.

You'll manage calendars, prepare leadership presentations, coordinate meetings, and handle expense reporting while working closely with senior leadership and international travel logistics.

Qualifications

• 2-4 years of executive or administrative support experience.
• Strong proficiency in Microsoft Office, esp. Outlook, Excel and PowerPoint.
• Experience with or interest in AI tools for productivity and presentations is highly preferred.

Responsibilities

• Manage complex executive calendars with internal and external stakeholders.
• Prepare and edit executive-level PowerPoint presentations and reports.
• Coordinate meetings and high-level communications for leadership.
• Handle expense reporting and track HR and executive expenses.
• Assist with light international travel logistics and executive travel planning.
• Draft professional communications on behalf of leadership.
• Maintain strict confidentiality of sensitive HR and business information.

Skills

Executive support

Calendar management

MS Office

AI tools

Discretion & confidentiality

Communication

Interpersonal skills

Tools

TravelBank

Job description

Aston Carter is seeking an Executive Administrative Assistant to support the CHRO in a fast-paced, executive environment in Pasadena, CA. This contract-to-hire role centers on organization, urgency, and ownership, with exposure to confidential initiatives and cross-functional coordination.

You'll manage calendars, prepare leadership presentations, coordinate meetings, and handle expense reporting while working closely with senior leadership and international travel logistics.