Senior Executive Assistant to Directors | Travel & Event Lead

Aston Carter; Seattle (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Pre-tax and Roth options

Life Insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

PTO / Vacation

Job summary

Aston Carter is seeking an experienced Executive Assistant to provide high-level administrative support to Directors in Accounting. The role requires coordinating multi-time-zone calendars, arranging domestic and international travel, and managing expenses with Concur.

The position is onsite in Seattle, WA, contract-to-hire, 40 hours per week, with a structured schedule and opportunities for professional growth within a collaborative environment.

Qualifications

• 5+ years supporting leaders in executive or similar roles.
• Experience managing complex calendars across multiple time zones.
• Expense management using Concur with policy compliance.
• Strong event planning for town halls or internal meetings.
• Ability to handle high volume tasks with minimal guidance.
• Meticulous attention to detail and confidentiality.
• Clear, proactive written and verbal communication.

Responsibilities

• Provide high-level administrative support to multiple Directors in Accounting.
• Own complex calendar management across time zones; reschedule as needed.
• Monitor emails and meetings; act as proxy to ensure timely responses.
• Coordinate extensive domestic and international travel arrangements.
• Prepare, submit, and reconcile expense reports (Concur).
• Organize team events and onsite support for meetings.
• Handle multiple tasks with deadlines and shifting priorities.
• Maintain professionalism and strict confidentiality at all times.
• Draft and refine communications and meeting materials.
• Identify process improvements to increase efficiency.

Skills

Calendar management

Travel coordination

Expense management (Concur)

Event planning

Written communications

Confidentiality

Decision making under pressure

Tools

Concur

Microsoft Outlook

Microsoft Office

Job description

Aston Carter is seeking an experienced Executive Assistant to provide high-level administrative support to Directors in Accounting. The role requires coordinating multi-time-zone calendars, arranging domestic and international travel, and managing expenses with Concur.

The position is onsite in Seattle, WA, contract-to-hire, 40 hours per week, with a structured schedule and opportunities for professional growth within a collaborative environment.