Executive Assistant (Contract) | Hybrid, 32 hrs/wk

Talentify; West Chicago (IL); Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Onsite parking

Job summary

Aston Carter is seeking a highly organized Personal Assistant to provide day-to-day administrative and personal support to company leadership in West Chicago, IL. This hybrid, onsite role offers about 32 hours per week on a contract basis lasting 6–8 weeks, with potential extension based on business needs.

The ideal candidate will manage paperwork, mail, files, and confidential information, coordinate priorities, and communicate professionally while working independently in a fast-paced

Qualifications

• Previous experience in roles such as Administrative Assistant, Personal Assistant, Executive Assistant, Office Assistant, Clerical, Receptionist, or Office Support.
• Strong organizational and time management skills.
• Comfortable handling confidential and sensitive information.
• Ability to maintain professionalism when interacting with leadership and external contacts.
• Flexible and adaptable to changing business needs.
• Strong problem-solving and critical-thinking abilities.
• Customer service or professional phone communication experience preferred.
• Reliable transportation and ability to work onsite as scheduled.
• Positive attitude with a willingness to help wherever needed.
• Experience handling mail distribution, document tracking, and general office administration preferred.
• Self-motivated and proactive in identifying and completing tasks without constant direction.

Responsibilities

• Organize and maintain physical files.
• Process incoming mail and manage documentation.
• Assist with property-related administrative tasks.
• Support various projects as needed.
• Maintain confidentiality and professionalism.
• Manage changing priorities effectively.
• Experience organizing and managing high volumes of files, paperwork, and mail.
• Ability to work independently with minimal supervision.
• Confidence in following up with people to ensure completion of outstanding items.
• Professional communication skills.
• Ability to handle confidential information.
• Strong prioritization and multitasking abilities.

Skills

Administrative and Personal Assistant

Strong organizational skills

Time management

Professional communication

Independent work

Confidential information handling

Job description

Aston Carter is seeking a highly organized Personal Assistant to provide day-to-day administrative and personal support to company leadership in West Chicago, IL. This hybrid, onsite role offers about 32 hours per week on a contract basis lasting 6–8 weeks, with potential extension based on business needs.

The ideal candidate will manage paperwork, mail, files, and confidential information, coordinate priorities, and communicate professionally while working independently in a fast-paced