Strategic Executive Assistant to CFO - Onsite 3x/Week

Vantor Holdings, Inc.; Herndon (VA); On-site; USD 50,000 - 73,000; Full time

Benefits offered by this job

401(k) with company match

Mental health resources

Adoption reimbursement

Pet insurance

Student loan repayment assistance

Job summary

Vantor Holdings, Inc. is seeking a highly experienced Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. The role demands exceptional organization, executive presence, and the ability to manage multiple high-priority initiatives in a fast-paced environment.

On-site presence is required three days per week in Herndon, VA, with travel as needed. The successful candidate will handle confidential information with discretion and collaborate

Qualifications

• U.S. citizenship required.
• 5+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment.
• Ability to acquire a clearance.
• Experience managing multiple complex executive calendars, competing priorities, domestic and international travel, and time-sensitive logistics.
• Experience processing travel and expense reports accurately and within deadlines.
• Strong judgment and the ability to operate independently within defined guidelines in ambiguous, fast-changing environments.

Responsibilities

• Manage complex and ever-changing executive calendars, ensuring alignment of priorities, meetings, and strategic initiatives.
• Assess changing priorities, identify conflicts, and reschedule meetings to protect time for critical touchpoints.
• Present options and trade-offs when a decision is needed; resolve scheduling issues independently.
• Coordinate domestic and international travel arrangements, including itineraries, visas, accommodations, transportation, and expense reporting.
• Prepare and manage expense reports accurately and resolve incomplete items timely.
• Support and coordinate local events and initiatives including logistics, agendas, and action tracking.
• Handle sensitive information with discretion and integrity.
• Anticipate executive needs and drive operational efficiency.
• Collaborate across teams and adapt to changing circumstances.
• Maintain calm under pressure and manage competing priorities.

Skills

Executive support

Calendar management

Travel planning

Expense reporting

Google Workspace

Microsoft 365

Education

Bachelor’s degree or equivalent experience

Tools

Concur

Workday

Teams

Job description

Vantor Holdings, Inc. is seeking a highly experienced Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. The role demands exceptional organization, executive presence, and the ability to manage multiple high-priority initiatives in a fast-paced environment.

On-site presence is required three days per week in Herndon, VA, with travel as needed. The successful candidate will handle confidential information with discretion and collaborate