Executive Assistant to CFO: Strategic Onsite Support

Voya Financial, Inc.; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Tuition reimbursement

Paid time off

Job summary

Pomona Capital is seeking an Executive Assistant to provide high-level, in-office administrative and executive support to the Chief Financial Officer and Office Manager, helping enhance their effectiveness through discretion and proactive partnership. This role requires onsite presence four days per week in New York.

You will manage complex calendars, coordinate meetings and events, prepare materials, handle confidential information, process invoices and expenses, and liaise with offices,

Qualifications

• High School Diploma or GED required; bachelor’s degree preferred.
• Minimum of 7 years of progressively responsible administrative experience, including at least 3 years supporting C-level or senior executives.
• Advanced proficiency with Microsoft Word, Excel, Outlook, SharePoint, and PowerPoint.
• Excellent verbal and written communication skills.
• Exceptional discretion and ability to maintain strict confidentiality.

Responsibilities

• Provide primary executive support to the CFO and Office Manager, serving as a trusted point of contact.
• Manage complex, fast-changing calendars for the CFO, prioritizing requests, resolving conflicts, and anticipating scheduling needs.
• Coordinate and manage virtual and onsite meetings and events, including logistics, agendas, catering, and meeting materials.
• Prepare, edit, and proofread polished materials and correspondence using Microsoft PowerPoint, Word, and Excel, including drafting communications on behalf of executives.
• Handle highly confidential and sensitive information with the utmost discretion and professionalism.
• Process and reconcile vendor invoices and the CFO’s expense reports, coordinating with the finance team on approvals and deadlines.
• Communicate and follow up on requests and action items, tracking open items related to office operations while liaising with Building Management, Security, and Voya partners.
• Serve as a liaison between executives, administrative and business management teams, external contacts, and vendors.
• Demonstrate a “no job is too small” mentality while supporting office and business needs.
• Act as the welcoming and professional first point of contact for visitors and guests.
• Partner closely with the Office Manager and administrative team to help manage workload and operational priorities.
• Maintain organized electronic and hard-copy files and provide printing, copying, and scanning support as needed.
• Plan and coordinate domestic and international business travel arrangements for the CFO.

Skills

Executive support

Calendar management

Microsoft Office

Confidentiality

Organization

Problem solving

Independent worker

Interpersonal skills

Education

Bachelor's degree preferred

High School Diploma or GED required

Tools

Concur

Adobe

DocuSign

Claude

Job description

Pomona Capital is seeking an Executive Assistant to provide high-level, in-office administrative and executive support to the Chief Financial Officer and Office Manager, helping enhance their effectiveness through discretion and proactive partnership. This role requires onsite presence four days per week in New York.

You will manage complex calendars, coordinate meetings and events, prepare materials, handle confidential information, process invoices and expenses, and liaise with offices,