Sr. Executive Assistant

Vantor Inc.; Herndon (VA); On-site; USD 50,000 - 73,000; Full time

Benefits offered by this job

401(k) match

Student loan repayment assistance

Pet insurance

Job summary

Vantor Inc. is seeking a highly experienced Senior Executive Assistant to provide strategic and operational support to the USG CFO and executive leaders.

The role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced environment. The ideal candidate thrives under pressure, anticipates needs, and acts as a trusted partner while handling highly confidential information with discretion and

Qualifications

• U.S. citizenship required.

Responsibilities

• Manage executive calendars and priorities to align with strategic initiatives.
• Coordinate domestic and international travel, visas, accommodations, and expense reporting.
• Prepare and present concise options with context for decisions; resolve scheduling conflicts.
• Support events and logistics, agendas, and action tracking.
• Handle highly confidential information with discretion and professionalism.
• Leverage AI-enabled tools to optimize workflows and collaboration across teams.
• Work with cross-functional executives across time zones and in-person/remote settings.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication

Google Workspace

Microsoft 365

On-site coordination

Education

Bachelor's degree or equivalent

Tools

Concur

Workday

Teams

AI tools

Job description

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters-where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.

Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

Please review the job details below.

We are seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. This role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment.

The ideal candidate thrives under pressure, anticipates needs before they arise, and serves as a trusted partner to senior leadership while handling highly confidential information with discretion and professionalism.

This role requires being onsite Tuesday - Thursday in our Herndon, VA office.

Key Responsibilities

• Manage complex and ever-changing executive calendars, ensuring alignment of priorities, meetings, and strategic initiatives

• Assess changing priorities, identify conflicts, and use sound judgment to reschedule meetings and protect time for critical touchpoints, including when schedules are compressed or competing.

• Present clear options, context, and trade-offs when a decision or escalation is needed; resolve scheduling and prioritization issues independently within established guidelines.

Travel and expense management

• Coordinate domestic and at times international travel arrangements, including itineraries, visas if necessary, accommodations, transportation, and expense reporting

• Prepare and manage expense reports accurately and resolve incomplete items timely.

Office operations and collaboration

• Support and coordinate local events and initiatives as needed including logistics, agendas, and action tracking

• Handle sensitive and confidential information with exceptional judgment, integrity, and discretion

• Anticipate executive needs by proactively identifying issues, prioritizing tasks, solving problems, and driving operational efficiency

• Support initiatives with a collaborative, adaptable, and solutions-oriented mindset

• Maintain a calm, professional demeanor while navigating competing priorities and high-pressure situations

• Utilize technology, automation, and AI-enabled tools to optimize executive workflows and administrative processes

• Support both in-person collaboration and digital coordination across global teams and time zones

Minimum qualifications

• U.S. citizenship

• 5+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment

• Ability to acquire a clearance

• Demonstrated success managing multiple complex executive calendars, competing priorities, domestic and international travel, and time-sensitive logistics.

• Experience processing travel and expense reports accurately and within deadlines.

• Strong judgment and the ability to operate independently within defined guidelines in ambiguous, fast-changing environments.

• Proven ability to anticipate needs, manage risks before they surface, drive execution, and ensure follow-through.

• Exceptional written and verbal communication skills, including the ability to prepare clear, actionable, executive-ready materials.

• Team-oriented, adaptable, and highly collaborative in both in-person and remote environments

• Demonstrated discretion and integrity when handling highly sensitive information.

• Ability to work with composure and build cooperative, trusting, and accountable relationships across an Executive Assistant team.

• Professional experience with Google Workspace and Microsoft 365.

• Ability to work on-site at least three days per week and potentially more depending on executive travel and in-office presence. May fluctuate on any given week and must be flexible to accommodate.

Preferred qualifications

• Bachelor's degree or equivalent experience.

• Experience supporting multiple senior executives simultaneously

• Experience with Concur, Workday, Teams, and modern collaboration tools.

• Experience using approved AI tools to improve productivity while maintaining accuracy and confidentiality.

• Understanding of how effective executive support advances broader organizational priorities.

* The base pay for this position within the Washington, DC metropolitan area is: $36.30 - $48.40 - $53.24 hourly.

For all other states, we use geographic cost of labor as an input to develop market-driven ranges for our roles, and as such, each location where we hire may have a different range.

Benefits:

Vantor offers a competitive total rewards package that goes beyond the standard, including a robust 401(k) with company match, mental health resources, and unique perks like student loan repayment assistance, adoption reimbursement and pet insurance to support all aspects of your life. You can find more information on our benefits at: https://www.Vantor.com/careers

The application window is three days from the date the job is posted and will remain posted until a qualified candidate has been identified for hire. If the job is reposted regardless of reason, it will remain posted three days from the date the job is reposted and will remain reposted until a qualified candidate has been identified for hire.

The date of posting can be found on Vantor's Career page at the top of each job posting.

EEO Policy:

Vantor is an equal opportunity employer committed to an inclusive workplace. We believe in fostering an environment where all team members feel respected, valued, and encouraged to share their ideas. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law.