Strategic Executive Assistant to CFO & Finance Leaders

Westfield; New York (NY); Presencial; USD 80 000 - 130 000; Tempo integral

Resumo da oferta

Westfield is seeking an Executive Assistant to provide high-level administrative support to the CFO and the Executive Vice President, Financial Lines. The role requires discretion, judgment, and the ability to manage multiple priorities in a confidential, fast-paced environment.

Responsibilities include calendar management, travel coordination, preparing presentations, coordinating meetings, expense reporting, and handling sensitive information with integrity.

Qualificações

• Minimum five years of executive administrative experience.
• Experience supporting finance or insurance leaders preferred.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication with a high level of professionalism.
• Proactive problem-solver with the ability to anticipate needs and take initiative.

Responsabilidades

• Manage multiple complex calendars and resolve conflicts.
• Coordinate domestic and international travel arrangements, including itineraries and expenses.
• Serve as primary contact for internal and external communications for senior leaders.
• Prepare executive-level documents and presentations with accuracy and professionalism.
• Coordinate agendas, logistics, materials, and follow-up actions for meetings.
• Prepare, submit, and track expense reports promptly.
• Track initiatives, deadlines, and deliverables across teams.
• Anticipate issues, assess risks, and advise leaders on solutions.
• Handle highly confidential information with discretion and integrity.
• Build strong relationships with leaders and stakeholders.
• Screen and respond to calls, requests, and visitors as needed.
• Perform additional duties as assigned.

Conhecimentos

Calendar management

Travel coordination

Executive support

Stakeholder communication

Document preparation

Expense reporting

Confidentiality

Communication skills

Ferramentas

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Descrição da oferta de emprego

Westfield is seeking an Executive Assistant to provide high-level administrative support to the CFO and the Executive Vice President, Financial Lines. The role requires discretion, judgment, and the ability to manage multiple priorities in a confidential, fast-paced environment.

Responsibilities include calendar management, travel coordination, preparing presentations, coordinating meetings, expense reporting, and handling sensitive information with integrity.