Sr. Executive Assistant

Vantor Services Inc.; Herndon (VA); On-site; USD 50,000 - 73,000; Full time

Benefits offered by this job

401(k) with company match

Mental health resources

Student loan repayment assistance

Adoption reimbursement

Pet insurance

Job summary

Vantor is seeking a Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. The role requires exceptional organizational skills, executive presence, and the ability to manage multiple high-priority initiatives in a fast-paced environment.

The position is onsite Tuesday - Thursday at the Herndon, VA office, with travel as needed and a focus on confidentiality and discretion in handling sensitive information.

Qualifications

• 5+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment.
• Experience processing travel and expense reports accurately and within deadlines.
• Strong judgment and the ability to operate independently within defined guidelines in ambiguous, fast-changing environments.

Responsibilities

• Executive calendar and priorities: manage complex and ever-changing executive calendars, ensure alignment of priorities, meetings, and strategic initiatives.
• Travel and expense management: coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Office operations and collaboration: support local events and initiatives, handle sensitive information with discretion, anticipate executive needs, and drive operational efficiency.

Skills

Executive calendar management

Travel and expense management

Office operations and collaboration

Confidentiality and discretion

Google Workspace / Microsoft 365

Education

Bachelor’s degree or equivalent experience

Tools

Concur

Workday

Teams

Job description

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what’s happening now and shape what’s coming next.

Vantor is a place for problem solvers, changemakers, and go-getters—where people are working together to help our customers see the world differently, and in doing so, be seen differently.

Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee. Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3). Please review the job details below.

We are seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. This role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment.

The ideal candidate thrives under pressure, anticipates needs before they arise, and serves as a trusted partner to senior leadership while handling highly confidential information with discretion and professionalism.

This role requires being onsite Tuesday - Thursday in our Herndon, VA office.

Key Responsibilities

• Executive calendar and priorities
  • Manage complex and ever-changing executive calendars, ensuring alignment of priorities, meetings, and strategic initiatives
  • Assess changing priorities, identify conflicts, and use sound judgment to reschedule meetings and protect time for critical touchpoints, including when schedules are compressed or competing
  • Present clear options, context, and trade-offs when a decision or escalation is needed; resolve scheduling and prioritization issues independently within established guidelines
• Travel and expense management
  • Coordinate domestic and at times international travel arrangements, including itineraries, visas if necessary, accommodations, transportation, and expense reporting
  • Prepare and manage expense reports accurately and resolve incomplete items timely
• Office operations and collaboration
  • Support and coordinate local events and initiatives as needed including logistics, agendas, and action tracking
  • Handle sensitive and confidential information with exceptional judgment, integrity, and discretion
  • Anticipate executive needs by proactively identifying issues, prioritizing tasks, solving problems, and driving operational efficiency
  • Support initiatives with a collaborative, adaptable, and solutions-oriented mindset
  • Maintain a calm, professional demeanor while navigating competing priorities and high-pressure situations
  • Utilize technology, automation, and AI-enabled tools to optimize executive workflows and administrative processes
  • Support both in-person collaboration and digital coordination across global teams and time zones

Minimum qualifications

• U.S. citizenship
• 5+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment
• Ability to acquire a clearance
• Demonstrated success managing multiple complex executive calendars, competing priorities, domestic and international travel, and time-sensitive logistics.
• Experience processing travel and expense reports accurately and within deadlines.
• Strong judgment and the ability to operate independently within defined guidelines in ambiguous, fast-changing environments.
• Proven ability to anticipate needs, manage risks before they surface, drive execution, and ensure follow-through.
• Exceptional written and verbal communication skills, including the ability to prepare clear, actionable, executive-ready materials.
• Team-oriented, adaptable, and highly collaborative in both in-person and remote environments
• Demonstrated discretion and integrity when handling highly sensitive information.
• Ability to work with composure and build cooperative, trusting, and accountable relationships across an Executive Assistant team.
• Professional experience with Google Workspace and Microsoft 365.
• Ability to work on-site at least three days per week and potentially more depending on executive travel and in-office presence. May fluctuate on any given week and must be flexible to accommodate.

Preferred qualifications

• Bachelor’s degree or equivalent experience.
• Experience supporting multiple senior executives simultaneously
• Experience with Concur, Workday, Teams, and modern collaboration tools.
• Experience using approved AI tools to improve productivity while maintaining accuracy and confidentiality.
• Understanding of how effective executive support advances broader organizational priorities.

#LI-AM1 Pay Transparency: To support pay transparency, Vantor includes salary ranges in all U.S. job postings. Starting pay for this role will fall within the listed range and will be based on factors such as experience, qualifications, skills, location, and market conditions. Candidates who meet the minimum requirements for the role should not expect to receive compensation at the top of the range. The listed range reflects the expected pay for this position, and final offers will be determined based on each candidate’s experience, expertise, and alignment with the role.

• The base pay for this position within the Washington, DC metropolitan area is: $36.30 - $48.40 - $53.24 hourly.
• For all other states, we use geographic cost of labor as an input to develop market-driven ranges for our roles, and as such, each location where we hire may have a different range.

Benefits

Vantor offers a competitive total rewards package that goes beyond the standard, including a robust 401(k) with company match, mental health resources, and unique perks like student loan repayment assistance, adoption reimbursement and pet insurance to support all aspects of your life.

You can find more information on our benefits at: https://www.Vantor.com/careers

EEO Policy

Vantor is an equal opportunity employer committed to an inclusive workplace. We believe in fostering an environment where all team members feel respected, valued, and encouraged to share their ideas. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law.

Vantor is an equal opportunity employer committed to an inclusive workplace. We believe in fostering an environment where all team members feel respected, valued, and encouraged to share their ideas. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law. We also provide reasonable accommodations for applicants with disabilities in compliance with federal and state laws. If you need assistance with the online application or hiring process, please email [e-mail].

VANTOR EMPLOYMENT CANDIDATE PRIVACY NOTICE AND CONSENT