Strategic Executive Assistant to CEO & ELT

Ergomed Group; Raleigh (NC); On-site; USD 90,000 - 130,000; Full time

Job summary

Ergomed Group is seeking a Senior Executive Assistant to provide proactive, high-impact support to the CEO and the Executive Leadership Team. You will manage calendars, coordinate international travel, and act as a trusted liaison across the organisation, ensuring leadership priorities translate into action.

You will work closely with the ELT to maintain the operating rhythm, prepare concise briefing materials, and support Board and governance processes.

Qualifications

• Proven experience managing complex executive calendars and international travel.
• Significant experience supporting C-suite executives in a global organisation.
• Strong organisational and prioritisation skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Experience supporting Board and ELT meeting cycles, including agenda setting, paper preparation and follow-up.

Responsibilities

• Provide proactive, high-impact support to the CEO and Executive Leadership Team, prioritising competing demands.
• Act as a trusted point of contact between executives and stakeholders with discretion.
• Anticipate needs, identify issues in advance, propose solutions.
• Own the operating rhythm of the CEO’s office and ELT (calendar, agendas, board cycle).
• Coordinate ELT meetings, offsites and leadership forums, including logistics and materials.
• Prepare executive materials and briefing notes for meetings and events.
• Manage end-to-end travel planning and logistics for executives.
• Maintain confidentiality and ensure information governance.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Tools

PowerPoint

Microsoft 365

Job description

Ergomed Group is seeking a Senior Executive Assistant to provide proactive, high-impact support to the CEO and the Executive Leadership Team. You will manage calendars, coordinate international travel, and act as a trusted liaison across the organisation, ensuring leadership priorities translate into action.

You will work closely with the ELT to maintain the operating rhythm, prepare concise briefing materials, and support Board and governance processes.