Strategic Executive Assistant to CEO & Board

Boys & Girls Clubs of Sonoma-Marin; Santa Rosa (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Boys & Girls Clubs of Sonoma-Marin in Santa Rosa, CA is seeking an Executive Assistant to provide high-level administrative and project support to the CEO and executive leadership team.

The role involves anticipating needs, managing calendars, coordinating travel, supporting the Board of Directors, drafting communications, and helping move key initiatives forward in a fast-paced, collaborative environment.

Qualifications

• Three or more years of progressively responsible administrative experience, preferably supporting executives.
• Bachelor's degree preferred; equivalent education and relevant experience may be considered.
• Strong proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Experience with SharePoint or similar document management and collaboration platforms.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the CEO and executive leadership team.
• Proactively anticipate executive needs, upcoming deadlines, commitments, and priorities.
• Manage executive calendars, including scheduling meetings, coordinating travel, and avoiding scheduling conflicts.
• Prepare materials and information in advance for meetings and commitments.
• Draft routine correspondence and internal communications.
• Maintain accurate and organized electronic files, records, and contacts.
• Coordinate occasional executive travel, conferences, and off-site meetings.
• Support the Senior Management Team as directed.

Skills

Administrative experience

Executive support

Calendar management

Travel coordination

Communication

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Job description

Boys & Girls Clubs of Sonoma-Marin in Santa Rosa, CA is seeking an Executive Assistant to provide high-level administrative and project support to the CEO and executive leadership team.

The role involves anticipating needs, managing calendars, coordinating travel, supporting the Board of Directors, drafting communications, and helping move key initiatives forward in a fast-paced, collaborative environment.