Executive Assistant to CEO & Board Relations

After-School All-Stars Philadelphia & Camden; Los Angeles (CA); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) match

Paid time off

Paid holidays

Flexible schedule

Remote Fridays

Job summary

After-School All-Stars seeks an Executive Assistant to the CEO to support board relations and executive operations. The role reports to the CEO and collaborates with the executive team to manage calendars, meetings, and key donor interactions.

The candidate will handle high-level communications, minutes, and materials, while ensuring compliance and smooth fundraising event support. Based in Los Angeles with occasional travel.

Qualifications

• Undergraduate degree required.
• 6–8 years in a similar role.
• Strong written and oral communication skills.
• Discretion and confidentiality are essential.

Responsibilities

• Manage CEO’s calendar and travel; coordinate high-level meetings with donors and board members.
• Draft correspondence for the CEO and board outreach; update committees.
• Take, edit and distribute minutes for national board and committee meetings.
• Create materials including PowerPoint presentations and briefings; edit collateral as needed.
• Handle travel arrangements and credit card reconciliations for the CEO.
• Support audits and IRS/compliance activities; assist in planning board meetings and events.
• Maintain relationships between the national office and ASAS network; assist in team coordination.
• Support in preparation for site visits and org-wide gatherings and activities.

Skills

Written communication

Oral communication

Donor stewardship

Discretion

Organization

Multi-tasking

Tech savvy (Mac & PC)

Education

Bachelor's degree

Tools

Raiser's Edge

Microsoft PowerPoint

Job description

After-School All-Stars seeks an Executive Assistant to the CEO to support board relations and executive operations. The role reports to the CEO and collaborates with the executive team to manage calendars, meetings, and key donor interactions.

The candidate will handle high-level communications, minutes, and materials, while ensuring compliance and smooth fundraising event support. Based in Los Angeles with occasional travel.