Executive Assistant & Strategic Partner to the CEO

Princeton Orthopaedic Associates; Princeton (NJ); On-site; USD 48,000 - 55,000; Full time

Job summary

Princeton Orthopaedic Associates seeks an Executive Assistant to the CEO to act as a trusted partner in managing calendars, communications, and confidential matters. This role supports the Senior Leadership Team and coordinates governance activities for the Partnership and Board, ensuring meetings run smoothly and decisions are tracked.

The ideal candidate will bring 5–8 years supporting senior leaders, exceptional communication, and strong Microsoft 365 skills.

Qualifications

• 5–8 years of relevant experience, including 2+ years supporting a senior leader or executive, with demonstrated ability to coordinate complex, cross-functional initiatives.
• Demonstrated ability to exercise independent judgment, anticipate executive needs, and act proactively on complex, confidential matters.
• Exceptional written and verbal communication skills, with professional judgment when engaging senior executives, physicians, governance members, and external stakeholders.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint, with the ability to quickly learn new platforms.
• Working knowledge of healthcare privacy, confidentiality, and compliance expectations (HIPAA) preferred.

Responsibilities

• Manage complex calendars, communications, and competing priorities for the CEO and Senior Leadership Team, serving as a trusted gatekeeper and liaison.
• Anticipate upcoming priorities, deadlines, and decisions; proactively prepare the CEO and stakeholders for meetings, travel, and organizational commitments.
• Coordinate governance activities for the Partnership, Board, and leadership committees, including agendas, pre-read materials, minutes, and follow-up actions.
• Prepare leaders for meetings by coordinating briefing materials, logistics, and background information; support leadership forums and events.
• Track decisions, commitments, and action items across stakeholders, escalating delays or emerging risks to the CEO as appropriate.
• Drive execution of cross-functional projects and initiatives by tracking milestones, dependencies, and follow-through.
• Prepare executive-ready correspondence, reports, and presentations using Microsoft Office and collaboration tools.
• Coordinate executive travel, itineraries, expense reporting, and related logistics; provide guest hospitality for visits and meetings.

Skills

Executive support

Calendar management

Cross-functional coordination

Communication

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

Teams

Word/PowerPoint/Excel

SharePoint

Job description

Princeton Orthopaedic Associates seeks an Executive Assistant to the CEO to act as a trusted partner in managing calendars, communications, and confidential matters. This role supports the Senior Leadership Team and coordinates governance activities for the Partnership and Board, ensuring meetings run smoothly and decisions are tracked.

The ideal candidate will bring 5–8 years supporting senior leaders, exceptional communication, and strong Microsoft 365 skills.