Strategic Executive Assistant to C-Suite | Partner

Covista; Chicago (IL); On-site; USD 61,000 - 73,000; Full time

Benefits offered by this job

Health, dental, vision, life and disa­

401k + 6% employer match

Paid vacation 15 days

Holidays 12 + 2 floating

Job summary

Covista headquarters in Chicago, IL, seeks an experienced Executive Assistant to support C‑Suite leaders. This role demands proactive prioritization, sharp judgment, and impeccable discretion in a fast‑paced environment.

You will manage calendars, travel, and communications, coordinate across teams, and prepare materials for senior stakeholders and the Board. This position offers in‑office collaboration four days a week and exposure to enterprise‑level initiatives.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 8+ years of experience supporting senior executives, including C‑Suite leaders.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
• Experience with AI tools preferred, with the ability to leverage technology to improve efficiency and execution.

Responsibilities

• Serve as a proactive thought partner to C‑Suite executives, anticipat ing needs and prioritizing effectively.
• Maintain a strategic calendar, travel, and meeting preparation.
• Realign executive calendars to evolving priorities and high‑impact work.
• Synthesize information across meetings and initiatives to keep executives prepared and focused.
• Identify gaps, inefficiencies, and risks and resolve or elevate as appropriate.
• Act as a liaison with internal and external stakeholders with professionalism and discretion.
• Prepare, refine, and coordinate executive‑level materials for senior stakeholders and the Board.
• Support complex meetings and cross‑functional initiatives with strong coordination and follow‑through.

Skills

Executive support

Discretion

Prioritization

Communication

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office

AI tools

Job description

Covista headquarters in Chicago, IL, seeks an experienced Executive Assistant to support C‑Suite leaders. This role demands proactive prioritization, sharp judgment, and impeccable discretion in a fast‑paced environment.

You will manage calendars, travel, and communications, coordinate across teams, and prepare materials for senior stakeholders and the Board. This position offers in‑office collaboration four days a week and exposure to enterprise‑level initiatives.