Strategic C‑Suite Executive Assistant (Hybrid)

Covista; Chicago (IL); On-site; USD 61,000 - 73,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid vacation

Job summary

Covista, headquartered in Chicago, IL, seeks an Executive Assistant to support C-Suite leaders in a fast-paced, in‑office environment. The role emphasizes discretion, strategic calendar management, and high‑level coordination, with an integrated Executive Assistant network for alignment across leadership priorities.

The position operates with four in‑office days per week, fostering collaboration, efficiency, and proactive problem‑solving in a dynamic healthcare education-focused company.

Qualifications

• 8+ years supporting senior executives, including C-Suite.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
• Experience with AI tools preferred.

Responsibilities

• Serve as proactive thought partner to C-Suite executives, prioritizing requests and managing executive time.
• Maintain calendar, travel, and meeting preparation.
• Realign calendars to evolving priorities and high-impact work.
• Synthesize information across meetings and initiatives for preparedness.
• Identify gaps, risks, and escalate as needed.
• Coordinate with internal and external stakeholders with discretion.
• Prepare executive-level materials and presentations for senior stakeholders and the Board.
• Support meetings and cross-functional initiatives with strong coordination.

Skills

Discretion

Calendar mgmt

Executive presence

Problem solving

Tools

AI tools

Job description

Covista, headquartered in Chicago, IL, seeks an Executive Assistant to support C-Suite leaders in a fast-paced, in‑office environment. The role emphasizes discretion, strategic calendar management, and high‑level coordination, with an integrated Executive Assistant network for alignment across leadership priorities.

The position operates with four in‑office days per week, fostering collaboration, efficiency, and proactive problem‑solving in a dynamic healthcare education-focused company.