Strategic Executive Assistant to C-Suite Leader

Cisive Inc.; Florida; On-site; USD 60,000 - 90,000; Full time

Job summary

Cisive Inc. in Florida seeks an experienced executive assistant to support the CEO and senior leadership. You will manage complex calendars, draft communications, and coordinate travel arrangements.

The role requires discretion and strong judgment, the ability to handle confidential matters, and proactive project support. You'll prepare presentations and reports, liaise with stakeholders, and ensure smooth daily operations.

Responsibilities

• Manages Executive level sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Organizes complex calendars and schedules, resolving any scheduling issues.
• Prepares Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of objectives for the organization.
• Serves as a liaison to internal and external stakeholders
• Arranges travel and accommodations for CEO and multiple executives.
• Screens incoming requests and communications, delivers accurate messages, and responds to requests by gathering and providing information and referring non-routine calls and emails to the appropriate staff.
• Is available and responsive to emails/texts/phone calls, with contact outside normal business hours.
• Uses discretion, confidentiality, and good judgment to handle C-Level matters.
• Drafts and prepares correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Manages Executive's contacts.
• Prepares and processes executive and CEO expense reports.
• Represents the company and Executive in a positive light through great follow-through skills and sound judgment.
• Conserves the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Completes ad hoc projects as assigned.
• Maintains accurate and efficient files and records.

Job description

Cisive Inc. in Florida seeks an experienced executive assistant to support the CEO and senior leadership. You will manage complex calendars, draft communications, and coordinate travel arrangements.

The role requires discretion and strong judgment, the ability to handle confidential matters, and proactive project support. You'll prepare presentations and reports, liaise with stakeholders, and ensure smooth daily operations.