C-Suite Executive Coordinator

CTDI; West Chester (Chester County); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Weekly pay every Thursday

Monthly Incentive Bonus

Positive, team-oriented, inclusive工作环境

Health insurance

Vision insurance

401(k)

Life insurance

Disability insurance

Employee assistance program

Flexible spending account

Job summary

CTDI is seeking an experienced Executive Assistant located at our US headquarters to provide high-level administrative support to the CEO and COO. You will manage complex calendars, coordinate competing priorities, and serve as a trusted partner with discretion and professionalism.

Responsibilities include owning calendars for multiple C-suite executives, coordinating meetings and travel, and working with senior leadership to ensure timely follow-ups and critical action items.

Qualifications

• 7+ years of executive-level administrative experience supporting CEOs, COOs, Presidents, or equivalent C-suite executives.
• Demonstrated experience managing complex executive calendars with competing priorities across multiple stakeholders and time zones.
• Ability to operate effectively in a fast-paced environment requiring sound judgment, discretion, and adaptability.
• Proven ability to build effective partnerships across executive leadership teams and key stakeholders.
• Exceptional organizational, communication, and project coordination skills, with strong attention to detail and follow-through.
• Advanced proficiency with Microsoft Office 365 applications including Outlook, Teams, Word, Excel, PowerPoint, and related business tools.
• Experience coordinating executive travel, board meetings, leadership events, and strategic planning sessions preferred.

Responsibilities

• Provide high-level administrative support to the CEO and COO, serving as a reliable point of contact for internal and external stakeholders.
• Own complex calendar management for multiple C-suite executives, including prioritizing meetings, resolving conflicts, managing changes, and anticipating scheduling needs.
• Partner closely with executive direct reports, Chiefs of Staff, executive assistants, and leadership teams to coordinate priorities, follow-ups, and time-sensitive requests.
• Coordinate executive meetings and related follow-up action items.
• Handle confidential information and sensitive matters with the highest level of discretion, judgment, and professionalism.
• Arrange domestic and international travel, manage last-minute changes, and coordinate related expense reporting and documentation.
• Anticipate executive needs, proactively resolve issues, and maintain exceptional organization, responsiveness, and follow-through.

Skills

Executive calendar management

C-suite support

Travel coordination

Confidentiality

MS Office 365

Communication

Cross-functional collaboration

Tools

Microsoft Office 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

CTDI is seeking an experienced Executive Assistant located at our US headquarters to provide high-level administrative support to the CEO and COO. You will manage complex calendars, coordinate competing priorities, and serve as a trusted partner with discretion and professionalism.

Responsibilities include owning calendars for multiple C-suite executives, coordinating meetings and travel, and working with senior leadership to ensure timely follow-ups and critical action items.