Strategic Executive Assistant to C‑Suite | Hybrid Office

Launch That; Orlando (FL); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical coverage for employee

Disability insurance

Paid time off

401k

Parental leave

Holiday break

Hybrid work environment

Office Mon-Thu; Fri optional remote

Job summary

Launch That in Orlando is seeking an experienced Executive Assistant to support the CEO and Executive Chairman. You will manage calendars, travel, and high-stakes meetings, while coordinating Board materials and cross-functional initiatives.

Ideal candidates bring 5+ years supporting C‑suite leaders, excellent communication, and a proven ability to handle confidential information. The role features hybrid work with strong governance and project responsibilities.

Qualifications

• 5+ years of executive assistant experience supporting C-suite leadership.
• Experience handling confidential information with discretion.
• Excellent written and verbal communication, professional demeanor.
• Strong interpersonal and relationship-building skills.
• Advanced proficiency in Google Suite and ability to learn new tools.
• Experience preparing Board-level materials and governance support preferred.
• Ability to work autonomously while collaborating across teams.
• Strong judgment and decision-making in fast-paced environments.
• Culture champion with honesty and integrity.

Responsibilities

• Manage complex, shifting calendars, meetings, and travel for the CEO and Executive Chairman.
• Anticipate needs, resolve scheduling and logistical issues, and respond promptly to requests.
• Prepare and manage Board meeting materials, agendas, minutes, and follow-ups.
• Coordinate with Board, executives, clients, investors, and partners with professionalism.
• Lead cross-functional initiatives and special projects for the CEO and Chairman.
• Manage executive office budgets, expenses, and vendor relationships.
• Support high-profile events and Board functions from concept to execution.
• Conduct research and compile data to support strategic decisions.
• Maintain organized, secure electronic records with high accuracy.
• Leverage AI tools within security parameters to improve efficiency.
• Collaborate with teams across departments to drive goals.
• Serve as a model of professionalism for the admin team.
• Perform additional duties to support company goals.

Skills

Executive support

Calendar management

Travel arrangements

Board materials

Stakeholder comms

Education

Bachelor's degree

Tools

Google Suite

PowerPoint

Job description

Launch That in Orlando is seeking an experienced Executive Assistant to support the CEO and Executive Chairman. You will manage calendars, travel, and high-stakes meetings, while coordinating Board materials and cross-functional initiatives.

Ideal candidates bring 5+ years supporting C‑suite leaders, excellent communication, and a proven ability to handle confidential information. The role features hybrid work with strong governance and project responsibilities.