Strategic Executive Assistant to the C‑Suite

Career Group; Chicago (IL); Híbrido; USD 90.000 - 120.000; Jornada completa

Descripción de la vacante

Career Group in the Chicago area is seeking an exceptional Executive Assistant to serve as a trusted right-hand to members of the C-suite. This is a high-visibility role that goes beyond traditional administrative support and provides broad exposure to senior leadership.

The successful candidate will manage complex calendars, coordinate domestic and international travel, draft communications, and support board meetings with discretion, confidentiality, and proactive partnering.

Formación

• 7+ years of Executive Assistant experience, ideally supporting C-suite or senior-level executives
• Proven ability to manage highly complex calendars and domestic/international travel
• Excellent written and verbal communication skills with the ability to interact confidently across all levels of an organization
• Highly proactive and anticipatory, with a natural ability to identify needs before they are voiced
• Strong organizational and project management skills with exceptional attention to detail
• Excellent judgment, discretion, and ability to operate independently
• Poised and adaptable, with the ability to remain steady as priorities shift
• High proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel

Responsabilidades

• Manage complex, ever-changing executive calendars, proactively balancing priorities and anticipating potential conflicts
• Coordinate detailed domestic and international travel, including comprehensive itineraries, logistics, and contingency planning
• Serve as a key liaison between the executives and board members, senior leadership, clients, and external partners
• Draft, edit, and manage executive correspondence, board materials, presentations, and internal communications
• Stay ahead of deadlines, meetings, and shifting priorities, ensuring the executive is prepared and informed
• Coordinate logistics for board meetings, leadership meetings, offsites, and executive-level events
• Manage special projects and drive follow-up on key action items on the executives' behalf
• Prepare and reconcile expense reports and assist with budget tracking and vendor coordination
• Handle highly confidential business and personal matters with discretion and sound judgment

Conocimientos

Executive support

Calendar management

Travel coordination

Board liaison

Communication

Budget tracking

Confidentiality

MS Office

Herramientas

Outlook

PowerPoint

Excel

Descripción del empleo

Career Group in the Chicago area is seeking an exceptional Executive Assistant to serve as a trusted right-hand to members of the C-suite. This is a high-visibility role that goes beyond traditional administrative support and provides broad exposure to senior leadership.

The successful candidate will manage complex calendars, coordinate domestic and international travel, draft communications, and support board meetings with discretion, confidentiality, and proactive partnering.