Strategic Executive Assistant to C‑Suite Leader

Suffolk Construction; Boston (MA); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Free parking

On-site gym

Cafeteria

Job summary

Suffolk Construction, based in Boston, seeks an Executive Assistant to support a C-suite leader. The role demands a highly organized, proactive professional who thrives in a fast-paced environment and acts as a trusted partner to senior leadership.

You will manage calendars, travel, meetings, and logistics, coordinate priorities across the leadership team, and help ensure key initiatives stay on track with discretion and professionalism.

Qualifications

• Bachelor's degree preferred, with 5-12 years of experience supporting senior executives or business leaders.
• Proven ability to manage multiple priorities in a fast-paced environment with exceptional attention to detail.
• Strong business judgment and the ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills, with the ability to build relationships across all levels of the organization.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Highly organized, proactive, and resourceful, with the ability to anticipate needs and work independently.
• Experience supporting leaders in construction, technology, professional services, or similarly fast-paced industries is a plus.
• Embodies Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Responsibilities

• Manage a complex executive calendar, balancing competing priorities and anticipating scheduling needs.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reporting.
• Prepare meeting agendas, materials, notes, and follow-up actions.
• Serve as a key point of contact for internal and external stakeholders.
• Partner closely with the executive and leadership team to coordinate communications, priorities, and key business activities.
• Manage confidential and sensitive information with discretion and professionalism.
• Prepare presentations, reports, correspondence, and other business materials.
• Coordinate leadership meetings, team events, offsites, and special projects.
• Track action items and follow through on key deliverables to help ensure commitments remain on schedule.
• Provide proactive administrative and operational support as needed.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder communication

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Teams

Job description

Suffolk Construction, based in Boston, seeks an Executive Assistant to support a C-suite leader. The role demands a highly organized, proactive professional who thrives in a fast-paced environment and acts as a trusted partner to senior leadership.

You will manage calendars, travel, meetings, and logistics, coordinate priorities across the leadership team, and help ensure key initiatives stay on track with discretion and professionalism.