Executive Assistant, C-Suite Support

Suffolk Construction; Boston (MA); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Free parking

On-site gym

Cafeteria

Job summary

Suffolk Construction, based in Boston, seeks an Executive Assistant to support a C-suite leader. The role demands a highly organized, proactive professional who thrives in a fast-paced environment and acts as a trusted partner to senior leadership.

You will manage calendars, travel, meetings, and logistics, coordinate priorities across the leadership team, and help ensure key initiatives stay on track with discretion and professionalism.

Qualifications

• Bachelor's degree preferred, with 5-12 years of experience supporting senior executives or business leaders.
• Proven ability to manage multiple priorities in a fast-paced environment with exceptional attention to detail.
• Strong business judgment and the ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills, with the ability to build relationships across all levels of the organization.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Highly organized, proactive, and resourceful, with the ability to anticipate needs and work independently.
• Experience supporting leaders in construction, technology, professional services, or similarly fast-paced industries is a plus.
• Embodies Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Responsibilities

• Manage a complex executive calendar, balancing competing priorities and anticipating scheduling needs.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reporting.
• Prepare meeting agendas, materials, notes, and follow-up actions.
• Serve as a key point of contact for internal and external stakeholders.
• Partner closely with the executive and leadership team to coordinate communications, priorities, and key business activities.
• Manage confidential and sensitive information with discretion and professionalism.
• Prepare presentations, reports, correspondence, and other business materials.
• Coordinate leadership meetings, team events, offsites, and special projects.
• Track action items and follow through on key deliverables to help ensure commitments remain on schedule.
• Provide proactive administrative and operational support as needed.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder communication

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Teams

Job description

We are looking for a Boston-based Executive Assistant to support a member of Suffolk's C-suite. This is an opportunity for an experienced, highly organized professional who thrives in a fast-paced environment and enjoys being a trusted partner to senior leadership. Working closely with the executive, their leadership team, and stakeholders across the organization, this individual will help manage priorities, coordinate complex business activities, and keep key initiatives moving forward.

The ideal candidate is proactive, resourceful, and detail-oriented, with the ability to anticipate needs, exercise sound judgment, and adapt to changing priorities. They are a strong communicator who can build relationships across the organization, handle sensitive information with discretion, and balance multiple responsibilities while maintaining a high level of accuracy and professionalism.

In addition to managing calendars, travel, meetings, and logistics, this individual will help bring structure and focus to the executive's day, ensuring priorities stay on track and important commitments are met. Success in this role requires flexibility, strong organizational skills, and the ability to navigate a dynamic environment with confidence and professionalism.

This role is based in our Boston headquarters and requires an on-site presence five days per week. Employees enjoy access to free parking, an on-site gym, cafeteria, and other amenities that support Suffolk's collaborative culture and workplace experience.

Responsibilities

• Manage a complex executive calendar, balancing competing priorities and anticipating scheduling needs.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reporting.
• Prepare meeting agendas, materials, notes, and follow-up actions.
• Serve as a key point of contact for internal and external stakeholders.
• Partner closely with the executive and leadership team to coordinate communications, priorities, and key business activities.
• Manage confidential and sensitive information with discretion and professionalism.
• Prepare presentations, reports, correspondence, and other business materials.
• Coordinate leadership meetings, team events, offsites, and special projects.
• Track action items and follow through on key deliverables to help ensure commitments remain on schedule.
• Provide proactive administrative and operational support as needed.

Qualifications

• Bachelor's degree preferred, with 5-12 years of experience supporting senior executives or business leaders.
• Proven ability to manage multiple priorities in a fast-paced environment with exceptional attention to detail.
• Strong business judgment and the ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills, with the ability to build relationships across all levels of the organization.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Highly organized, proactive, and resourceful, with the ability to anticipate needs and work independently.
• Collaborative, adaptable, and comfortable navigating a dynamic environment.
• Experience supporting leaders in construction, technology, professional services, or similarly fast-paced industries is a plus.
• Embodies Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook , Twitter , LinkedIn , YouTube , and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.