Strategic Executive Assistant to C-Level Leaders

Blue Ops; West Palm Beach (FL); Vor Ort; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

Blue Ops is seeking an Executive Administrative Assistant to support the CEO and leadership team in West Palm Beach. You will manage calendars, arrange travel, prepare reports and presentations, and act as a trusted liaison with internal teams and external partners.

The ideal candidate has at least 3 years supporting C-level executives in fast-paced startups, with exceptional communication, discretion, and organizational skills.

Qualifikationen

• Associate’s or bachelor’s degree preferred.
• Minimum 3 years supporting senior executives in a fast-paced environment.
• Experience in startup/high-tech/aerospace/defense is a strong plus.
• Strong communication, organizational, and discretion with confidential information.

Aufgaben

• Manage and coordinate calendars, appointments, meetings, and travel for executive leaders.
• Prepare internal and external communications, including emails, memos, reports, and presentations.
• Organize and prioritize incoming information and requests, ensuring timely responses or delegations.
• Facilitate executive meetings, including agenda creation, note-taking, and follow-up tracking.
• Coordinate logistics for board meetings, investor visits, and key customer engagements.
• Maintain and organize files, records, and confidential documents.
• Assist with expense reporting, procurement of supplies, and coordination with vendors.
• Support office events, company-wide communications, and executive-level project coordination.

Kenntnisse

Verbal communication

Organizational skills

Discretion and professionalism

Multitasking and prioritization

Executive interfacing

Ausbildung

Associate or Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Scheduling tools

Scheduling software

Jobbeschreibung

Blue Ops is seeking an Executive Administrative Assistant to support the CEO and leadership team in West Palm Beach. You will manage calendars, arrange travel, prepare reports and presentations, and act as a trusted liaison with internal teams and external partners.

The ideal candidate has at least 3 years supporting C-level executives in fast-paced startups, with exceptional communication, discretion, and organizational skills.