Executive Assistant to Leadership | Aerospace Startup

Red Cat Holdings; West Palm Beach (FL); On-site; USD 55,000 - 80,000; Full time

Job summary

BlueOps, a fast-paced aerospace startup, seeks an Executive Administrative Assistant to support the leadership team in West Palm Beach, FL. The role focuses on managing complex calendars, coordinating meetings and travel, and preparing executive communications and presentations while handling confidential information with discretion.

Ideal candidates will have at least 3 years of experience supporting senior executives in a dynamic environment, and proficiency with Microsoft Office, Google

Qualifications

• Associate or Bachelor’s degree preferred.
• Minimum 3 years of experience supporting senior executives or C-level leadership in a fast-paced environment.
• Experience in startup, high-tech, aerospace, or defense environments is a strong plus.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask and prioritize.
• High degree of professionalism and discretion with sensitive information.
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.
• Comfort interfacing with internal executives, clients, and external partners.

Responsibilities

• Coordinate calendars, appointments, meetings, and travel for executive leaders.
• Prepare internal and external communications, including emails, memos, reports, and presentations.
• Organize and prioritize incoming information and requests for timely responses or delegations.
• Facilitate executive meetings with agenda creation, note-taking, and follow-up tracking.
• Coordinate logistics for board meetings, investor visits, and key customer engagements.
• Maintain and organize files, records, and confidential documents.
• Assist with expense reporting, procurement of supplies, and coordination with vendors.
• Support office events, company-wide communications, and executive-level project coordination.
• Act as a professional representative of BlueOps leadership in interactions with internal teams and external stakeholders.

Skills

Excellent communication

Calendar management

Discretion

MS Office Suite

Google Workspace

Scheduling tools

Interfacing with executives

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Google Workspace

Online scheduling tools

Job description

BlueOps, a fast-paced aerospace startup, seeks an Executive Administrative Assistant to support the leadership team in West Palm Beach, FL. The role focuses on managing complex calendars, coordinating meetings and travel, and preparing executive communications and presentations while handling confidential information with discretion.

Ideal candidates will have at least 3 years of experience supporting senior executives in a dynamic environment, and proficiency with Microsoft Office, Google