Executive Assistant to C‑Level Leaders | Aerospace Startup

Blue Ops, Inc.; West Palm Beach (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Blue Ops, Inc. is seeking an Executive Administrative Assistant in West Palm Beach to support our executive leadership team.

You will manage busy calendars, coordinate travel, and prepare high-level communications and presentations for internal and external stakeholders. The role requires strong organizational skills, professional discretion, and experience supporting C-level executives in a fast-paced startup environment, preferably in aerospace or defense.

Qualifications

• Associate’s or Bachelor’s degree preferred in business, communications, or related field.
• Minimum 3 years supporting senior executives or C-level leadership in a fast-paced setting.
• Experience in startup/high-tech/aerospace/defense a strong plus.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and travel for executive leaders.
• Prepare internal and external communications, including emails, memos, reports, and presentations.
• Organize and prioritize incoming information and requests, ensuring timely responses or delegations.
• Facilitate executive meetings, including agenda creation, note-taking, and follow-up tracking.
• Coordinate logistics for board meetings, investor visits, and key customer engagements.
• Maintain and organize files, records, and confidential documents.
• Assist with expense reporting, procurement of supplies, and coordination with vendors.
• Support office events, company-wide communications, and executive-level project coordination.
• Act as a professional representative of Blue Ops leadership in communications and interactions with internal teams, partners, and stakeholders.

Skills

Verbal Communication

Written Communication

Organizational Skills

Discretion

Office Software

Scheduling Tools

Executive Liaison

Education

Associate’s or Bachelor’s degree in Business Admin/Communications or related field

Tools

Microsoft Office Suite

Google Workspace

Online Scheduling Tools

Job description

Blue Ops, Inc. is seeking an Executive Administrative Assistant in West Palm Beach to support our executive leadership team.

You will manage busy calendars, coordinate travel, and prepare high-level communications and presentations for internal and external stakeholders. The role requires strong organizational skills, professional discretion, and experience supporting C-level executives in a fast-paced startup environment, preferably in aerospace or defense.