Executive Office Admin Lead | Hybrid, Strategic Support

Blue Meridian Partners; New York (NY); Hybrid; USD 78,000 - 98,000; Full time

Benefits offered by this job

Hybrid work arrangement

Employer contributions to retirement/s

Medical, dental, and vision coverage

Life and disability insurance

Paid time off

Professional development opportunities

Home Office set-up allowance

Tuition reimbursement

Hybrid work arrangement

Holiday and office closures

Job summary

Blue Meridian Partners is seeking an Administrative Assistant for the Executive Office to support the CEO, Chief of Staff, and Senior Advisor. The role emphasizes strategic scheduling, project coordination, and workflow optimization to maximize leadership impact.

You will ensure timely preparation for internal and external engagements, manage calendars, and coordinate travel while maintaining confidential information and leveraging AI tools to improve efficiency.

Qualifications

• At least 7 years of professional experience; 5 years as an executive assistant to leaders
• Bachelor’s degree is a plus
• Proven ability to manage multiple executives’ schedules and priorities
• Excellent written and verbal communications
• Comfort with AI tools to improve productivity and workflows
• Willing to travel as needed

Responsibilities

• Provide administrative and project support to senior leaders in the Executive Office
• Triages scheduling requests and coordinates internal/external meetings
• Manage calendars, deadlines, and briefing materials
• Coordinate travel, itineraries and logistics
• Maintain CRM/records and process invoices and expense reports
• Draft documents, notes, and readouts from meetings

Skills

Executive support

Project coordination

Calendar management

Communications - drafting emails

AI tools proficiency

Travel coordination

Education

Bachelor’s degree (plus)

Tools

Microsoft Office

SharePoint

Salesforce/CRM

Asana

Job description

Blue Meridian Partners is seeking an Administrative Assistant for the Executive Office to support the CEO, Chief of Staff, and Senior Advisor. The role emphasizes strategic scheduling, project coordination, and workflow optimization to maximize leadership impact.

You will ensure timely preparation for internal and external engagements, manage calendars, and coordinate travel while maintaining confidential information and leveraging AI tools to improve efficiency.