Elite Executive Assistant to C-Level Executives

TBC; Florida; On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental and vision coverage

Life insurance

Paid vacation and PTO

Tuition reimbursement

Job summary

TBC Corporation, headquartered in Palm Beach Gardens, Florida, seeks an Executive Assistant to provide high-level administrative support to one or more executives. The role manages complex calendars, plans meetings, coordinates travel, and handles confidential information with discretion, ensuring a seamless workflow for shareholders, vendors, and stakeholders.

The position demands outstanding communication, organizational skills, and the ability to balance multiple priorities while maintaining

Qualifications

• Minimum of two (2) plus years of administrative assistant experience supporting C-Level Executives.
• Bachelor’s degree in business administration, communications, office management, hospitality or related field preferred.
• Uphold a strict level of confidentiality and handle sensitive information with professionalism.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of proficiency in Microsoft Office software.
• Ability to independently resolve issues and make decisions.
• Flexible to adjust to changing priorities and requirements.
• Aptitude for learning technology, systems, and software.
• Proactive attitude and strong time management.
• Strong attention to detail and excellent communication skills.

Responsibilities

• Provide administrative support to executives.
• Manage complex calendars and appointments for executives.
• Coordinate travel arrangements and accommodations.
• Reconcile expenses and submit expense reports timely and accurately.
• Handle correspondence, emails, and phone calls.
• Organize and maintain files and records.
• Prepare reports, presentations, and other documents.
• Conduct research and gather information as needed.
• Assist with meeting preparation and logistics.
• Manage office supplies and inventory.
• Act as a liaison between executives and other internal/external contacts.
• Handle confidential information with discretion and professionalism.
• Record meeting minutes and distribute.
• Assist with meetings and events.
• Arrange and set up catering and food orders for meetings as requested.
• Order and distribute lunch(es) for executive(s).
• Assist with PowerPoint presentations and agendas.

Skills

Admin support

Calendar management

Travel coordination

MS Office proficient

Confidentiality

Communication skills

Bilingual Spanish/English (a plus)

Education

Bachelor’s degree in business administration/related field

Tools

Microsoft Office

Job description

TBC Corporation, headquartered in Palm Beach Gardens, Florida, seeks an Executive Assistant to provide high-level administrative support to one or more executives. The role manages complex calendars, plans meetings, coordinates travel, and handles confidential information with discretion, ensuring a seamless workflow for shareholders, vendors, and stakeholders.

The position demands outstanding communication, organizational skills, and the ability to balance multiple priorities while maintaining