Strategic Executive Assistant to Busy Tech Leaders

Capital One; McLean (VA); On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking a Sr. Administrative Assistant in McLean, VA to support executives in a fast-paced, tech-savvy environment.

You will manage complex schedules, coordinate travel, prepare expense reports, and draft professional communications, serving as the gatekeeper and team ambassador. You will build relationships across the organization, handle ad-hoc tasks, meetings and events, and contribute to a fun, productive team culture.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Associates Degree preferred.
• 5+ years as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 3+ years of calendar management supporting multiple executives.
• 1+ year of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meetings.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meetings, team meetings, conferences, ordering supplies, and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Meeting & event planning

Travel coordination

Written & verbal communication

Time management

Problem-solving

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office

Google Workspace

Job description

Capital One is seeking a Sr. Administrative Assistant in McLean, VA to support executives in a fast-paced, tech-savvy environment.

You will manage complex schedules, coordinate travel, prepare expense reports, and draft professional communications, serving as the gatekeeper and team ambassador. You will build relationships across the organization, handle ad-hoc tasks, meetings and events, and contribute to a fun, productive team culture.