Strategic Executive Assistant to BU Leader

AMETEK; Madison (WI); On-site; USD 75,000 - 100,000; Full time

Job summary

AMETEK is seeking an Executive Assistant to support the BU Manager in Madison, WI. The role partners with senior leaders to ensure smooth daily operations, strong communication, and alignment with strategic priorities.

Ideal candidates have 5–8 years of EA experience, a BA/MA in business-related fields, and strong English communication. Proficiency with Microsoft 365, discretion, autonomy, and a proactive, AI-aware mindset are essential.

Qualifications

• Bachelor’s or Master’s degree in Business Administration, Management or equivalent.
• 5–8 years’ experience as an Executive Assistant or similar role supporting senior leaders.

Responsibilities

• Manage the BU Manager’s agenda, priorities, and travel arrangements, ensuring optimal time management.
• Prepare, coordinate and follow up on key meetings (BU leadership meetings, reviews, COMEX-related sessions), including agendas, presentations, minutes and action tracking.
• Act as a central point of contact between the BU Manager and internal/external stakeholders, ensuring clear, timely and professional communication.
• Support BU governance processes by coordinating documentation, decision logs, and follow-up actions.
• Handle confidential and sensitive information with the highest level of discretion.
• Coordinate administrative processes related to the BU (approvals, signatures, reporting deadlines).
• Contribute to BU projects by providing organizational support, tracking milestones and ensuring alignment with timelines.
• Support internal communications within the BU, including preparation of key messages, announcements and presentations.

Skills

Organizational skills

English communication

Discretion

Matrix environment

Microsoft 365

Autonomy

AI tools

Education

BA/MA in Biz Admin

Tools

Microsoft 365

Job description

AMETEK is seeking an Executive Assistant to support the BU Manager in Madison, WI. The role partners with senior leaders to ensure smooth daily operations, strong communication, and alignment with strategic priorities.

Ideal candidates have 5–8 years of EA experience, a BA/MA in business-related fields, and strong English communication. Proficiency with Microsoft 365, discretion, autonomy, and a proactive, AI-aware mindset are essential.