Executive Assistant to C-Suite | AI-Powered Ops & Travel Stakeholder

AMETEK; Berwyn (PA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Competitive benefits

Equal opportunity employer

Job summary

AMETEK, Inc. in Berwyn, PA seeks an Executive Assistant to support C-Suite leaders with advanced administrative and project tasks. You will manage gatekeeper duties, maintain calendars, draft correspondence, and prepare materials for executive meetings.

You will coordinate global travel, oversee meeting logistics and offsite events, and handle confidential information with tact. Proficiency in Microsoft 365 and a track record of using AI tools to boost productivity are essential.

Qualifications

• Bachelor's degree required.
• Minimum 10+ years of experience supporting C-Suite senior executives or senior management.
• Advanced proficiency with Outlook, Word, Excel, and PowerPoint.
• Technically savvy with Office 365 apps like SharePoint, Teams and OneNote.
• Demonstrated ability to use AI tools to improve productivity and decision-making.

Responsibilities

• Acts as gatekeeper to executives' schedules and calendars; manages requests from key stakeholders.
• Makes and maintains calendars, schedules meetings, drafts correspondence, presentations, agendas and reports.
• Schedules on-site and virtual meetings using Microsoft Teams.
• Drafts confidential reports and agendas; prepares executive meeting materials and manages documents in OneNote.
• Manages global travel arrangements and expense reports.
• Plans logistics for large group meetings, trainings and offsite events.
• Negotiate contracts for meeting spaces and events; approves expenses.
• Creates and edits professional PowerPoint presentations.
• Provides administrative support for various training sessions.
• Identifies opportunities to use AI to streamline executive support.
• Performs other duties; up to 10% travel may be required.

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Teams

OneNote

Job description

AMETEK, Inc. in Berwyn, PA seeks an Executive Assistant to support C-Suite leaders with advanced administrative and project tasks. You will manage gatekeeper duties, maintain calendars, draft correspondence, and prepare materials for executive meetings.

You will coordinate global travel, oversee meeting logistics and offsite events, and handle confidential information with tact. Proficiency in Microsoft 365 and a track record of using AI tools to boost productivity are essential.