Executive Assistant (US)

AMETEK; Madison (WI); On-site; USD 75,000 - 100,000; Full time

Job summary

AMETEK is seeking an Executive Assistant to support the BU Manager in Madison, WI. The role partners with senior leaders to ensure smooth daily operations, strong communication, and alignment with strategic priorities.

Ideal candidates have 5–8 years of EA experience, a BA/MA in business-related fields, and strong English communication. Proficiency with Microsoft 365, discretion, autonomy, and a proactive, AI-aware mindset are essential.

Qualifications

• Bachelor’s or Master’s degree in Business Administration, Management or equivalent.
• 5–8 years’ experience as an Executive Assistant or similar role supporting senior leaders.

Responsibilities

• Manage the BU Manager’s agenda, priorities, and travel arrangements, ensuring optimal time management.
• Prepare, coordinate and follow up on key meetings (BU leadership meetings, reviews, COMEX-related sessions), including agendas, presentations, minutes and action tracking.
• Act as a central point of contact between the BU Manager and internal/external stakeholders, ensuring clear, timely and professional communication.
• Support BU governance processes by coordinating documentation, decision logs, and follow-up actions.
• Handle confidential and sensitive information with the highest level of discretion.
• Coordinate administrative processes related to the BU (approvals, signatures, reporting deadlines).
• Contribute to BU projects by providing organizational support, tracking milestones and ensuring alignment with timelines.
• Support internal communications within the BU, including preparation of key messages, announcements and presentations.

Skills

Organizational skills

English communication

Discretion

Matrix environment

Microsoft 365

Autonomy

AI tools

Education

BA/MA in Biz Admin

Tools

Microsoft 365

Job description

Reporting to the DVP BU Manager and the DVP Business Manager, the Executive Assistant provides high-level administrative, organizational and coordination support, enabling the BU Manager to focus on strategic, operational and leadership priorities. The role acts as a trusted partner, ensuring smooth day-to-day operations, effective communication, and strong coordination across the BU and with key internal and external stakeholders.

Responsibilities

• Manage the BU Manager’s agenda, priorities, and travel arrangements, ensuring optimal time management.
• Prepare, coordinate and follow up on key meetings (BU leadership meetings, reviews, COMEX-related sessions), including agendas, presentations, minutes and action tracking.
• Act as a central point of contact between the BU Manager and internal/external stakeholders, ensuring clear, timely and professional communication.
• Support BU governance processes by coordinating documentation, decision logs, and follow-up actions.
• Handle confidential and sensitive information with the highest level of discretion.
• Coordinate administrative processes related to the BU (approvals, signatures, reporting deadlines).
• Contribute to BU projects by providing organizational support, tracking milestones and ensuring alignment with timelines.
• Support internal communications within the BU, including preparation of key messages, announcements and presentations.

Requirements

• Education & experience:
  • Bachelor’s or Master’s degree in Business Administration, Management or equivalent.
  • Minimum 5–8 years’ experience as an Executive Assistant or similar role supporting senior leaders, preferably in an international or industrial environment.
• Professionnal knowledge & abilities:
  • Excellent organizational and prioritization skills.
  • Strong written and verbal communication skills in English
  • High level of confidentiality, discretion, reliability and professionalism.
  • Ability to operate in a complex, matrix and international environment.
  • Proficiency with Microsoft 365 tools (Outlook, PowerPoint, Teams, Excel).
  • Proactive mindset, autonomy and problem-solving capability
  • Demonstrated ability and willingness to use AI tools to improve productivity, decision‑marking, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs.

Business Unit

• CAMECA is a world leading supplier of microanalytical and metrology instrumentation for research and process control. Our instruments measure elemental and isotopic composition in materials down to atomic resolution and equip government and university labs as well as high-tech industrial companies around the world.
• Learn how we address challenging characterization needs in diverse markets: semiconductor, nanotechnology and novel materials, nuclear science, energy, biology, environment, mining, geology.
• CAMECA is also at the forefront of ion and electron source technology with TES - Polygon Physics, the most compact ECR source in the world. Discover ECR source applications.

Compensation

• Employee Type: Salaried
• Currency: USD
• Salary Minimum: 75,000
• Salary Maximum: 100,000
• Incentive: No
• Disclaimer: Where a specific pay range is noted, it is a good faith estimate at the time of this posting. The actual salary offered will be based on experience, skills, qualifications, market / business considerations, and geographic location.

AMETEK, Inc. is a leading global provider of industrial technology solutions serving a diverse set of attractive niche markets with annual sales over $7.5 billion.

AMETEK is committed to making a safer, sustainable, and more productive world a reality. We use differentiated technology solutions to solve our customers’ most complex challenges. We employ 22,000 colleagues, in 35 countries, that are grounded by our core values: Ethics and Integrity, Respect for the Individual, Inclusion, Teamwork, and Social Responsibility. AMETEK is a component of the S&P 500.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should call 1 [phone].