Strategic Executive Assistant & Projects Coordinator

Carney, Sandoe & Associates; Baltimore (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

Carney Sandoe & Associates, an education recruitment organization, in Baltimore, MD, seeks an Executive Assistant to support the Rector and coordinate cross-department initiatives.

The role requires discretion, superb organizational skills, and the ability to manage multiple tasks while maintaining confidentiality. Proficiency with Microsoft Office and project-tracking tools is highly valued.

Qualifications

• Experience in administrative support or equivalent.
• Experience in administrative and/or project coordination roles; HR/Finance familiarity a plus.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Proficiency in Microsoft Office and project tracking tools (Smartsheet, Asana or similar).
• Exceptional organizational skills, attention to detail, and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to engage effectively with all levels of staff and maintain professional relationships.

Responsibilities

• Handle sensitive communications and correspondence with professionalism and confidentiality.
• Support communication within and outside the department and with offices such as the Rector's.
• Collaborate with the Vice Rector to coordinate Finance, Operations, IT, and Board initiatives.
• Assist the CBO in planning, organizing, and executing HR, Campus Safety, and Business Operations projects.
• Develop and maintain project plans and schedules; track progress and deliverables.
• Coordinate project meetings, agendas, and action items.

Skills

Communication skills

Organizational skills

Confidentiality

Independent work

Prioritization

Time management

Tools

Microsoft Office

Smartsheet

Asana

Job description

Carney Sandoe & Associates, an education recruitment organization, in Baltimore, MD, seeks an Executive Assistant to support the Rector and coordinate cross-department initiatives.

The role requires discretion, superb organizational skills, and the ability to manage multiple tasks while maintaining confidentiality. Proficiency with Microsoft Office and project-tracking tools is highly valued.