Executive Office Coordinator on-site & Projects

anchorhome; Timonium (MD); On-site; USD 45,000 - 55,000; Full time

Job summary

Anchor Home in Baltimore County, MD seeks an Office Coordinator to support leadership and operations. The role is fully on-site in Timonium, with hours from 9:00 AM to 5:30 PM, and includes calendar management, training coordination, document preparation, and project support for the CEO and COO.

Ideal candidates are organized, proactive, and comfortable handling diverse tasks, including scheduling, records management, basic technology support, and contributing to recruiting, events, and

Responsibilities

• Provide administrative and project support to the CEO and COO across a variety of organizational priorities
• Take ownership of projects and assignments from leadership, ensuring tasks are organized, completed, and followed through
• Research, gather information, prepare documents, and assist with special projects as assigned
• Track deadlines, follow-ups, and action items to keep projects moving forward
• Assist with developing and improving organizational processes and systems
• Manage calendars, schedule meetings, and coordinate trainings, events, and virtual meetings
• Prepare and organize documents, reports, presentations, spreadsheets, and other business materials
• Maintain accurate and organized records and systems
• Support day-to-day office operations, including supplies, equipment, and general administrative needs
• Greet visitors, answer calls, and respond to general inquiries professionally
• Draft and distribute internal announcements, reminders, and updates
• Coordinate communication and follow-ups between leadership, staff, and departments
• Provide basic technology support and assist with new hire equipment and system setup
• Assist with recruiting, events, marketing, and other organizational initiatives as needed
• Perform other duties and special projects as assigned by the CEO and COO

Job description

Anchor Home in Baltimore County, MD seeks an Office Coordinator to support leadership and operations. The role is fully on-site in Timonium, with hours from 9:00 AM to 5:30 PM, and includes calendar management, training coordination, document preparation, and project support for the CEO and COO.

Ideal candidates are organized, proactive, and comfortable handling diverse tasks, including scheduling, records management, basic technology support, and contributing to recruiting, events, and