Executive Assistant

Carney, Sandoe & Associates; Baltimore (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

Carney Sandoe & Associates, an education recruitment organization, in Baltimore, MD, seeks an Executive Assistant to support the Rector and coordinate cross-department initiatives.

The role requires discretion, superb organizational skills, and the ability to manage multiple tasks while maintaining confidentiality. Proficiency with Microsoft Office and project-tracking tools is highly valued.

Qualifications

• Experience in administrative support or equivalent.
• Experience in administrative and/or project coordination roles; HR/Finance familiarity a plus.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Proficiency in Microsoft Office and project tracking tools (Smartsheet, Asana or similar).
• Exceptional organizational skills, attention to detail, and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to engage effectively with all levels of staff and maintain professional relationships.

Responsibilities

• Handle sensitive communications and correspondence with professionalism and confidentiality.
• Support communication within and outside the department and with offices such as the Rector's.
• Collaborate with the Vice Rector to coordinate Finance, Operations, IT, and Board initiatives.
• Assist the CBO in planning, organizing, and executing HR, Campus Safety, and Business Operations projects.
• Develop and maintain project plans and schedules; track progress and deliverables.
• Coordinate project meetings, agendas, and action items.

Skills

Communication skills

Organizational skills

Confidentiality

Independent work

Prioritization

Time management

Tools

Microsoft Office

Smartsheet

Asana

Job description

Carney Sandoe, an education recruitment organization has partnered with a private school in Baltimore, MD to find their next Executive Assistant.

Responsibilities

• Handle sensitive communication and correspondence with professionalism and confidentiality.
• Support communication within and outside the department and with offices such as the Rector's
• In collaboration with the Vice Rector, assist in the coordination of Finance, Operations, IT, and Board of Trustee initiatives.
• In collaboration with the CBO, support the planning, organization, and execution of special projects across HR, Campus Safety, and Business Operations.
• Develop and maintain project plans and schedules; track progress and deliverables to ensure
• timelines are met.
• Coordinate project meetings, including scheduling, preparing agendas, and tracking action items.
• Prepare status reports, collect data, and assist in research and analysis to support operational decisions and resource allocation.
• Monitor project metrics and support process improvement efforts.
• Organize and maintain project files and compliance documentation.
• Draft and edit project communications, reports, and presentations for leadership and cross-departmental use.
• Record meeting minutes and document project action plans and deliverables.
• Facilitate cross-functional communication between departments to ensure alignment on shared initiatives.

Qualifications

• Experience working in administrative support or equivalent.
• Demonstrated experience in administrative and or project coordination roles; familiarity with HR, Finance a plus.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks, prioritize competing deadlines, and work independently.
• Proficiency in Microsoft Office Suite and experience with project tracking tools (Smartsheet, Asana, or similar).
• Exceptional organizational skills, attention to detail, and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgement.
• Ability to engage effectively with all levels of staff and maintain professional relationships across departments.

Carney Sandoe does not discriminate on the basis of physical handicap, sex, race, creed, color, sexual orientation, gender identity, or national or ethnic origin in administration of its services, consulting, events, professional development, or other programs.