Strategic Executive Assistant & Project Liaison

Fargo Parks; Fargo (ND); On-site; USD 40,000 - 58,000; Full time

Job summary

Fargo Parks is seeking a proactive Administrative Assistant to provide high-level support to the Executive Leadership Team. The role requires meticulous attention to detail, superior communication, and acting as the primary liaison between the Executive Director and the Park Board.

Main duties include calendar management, meeting preparation, travel planning, document creation, and project support, with emphasis on confidentiality and financial administration.

Qualifications

• Associates degree or equivalent administrative experience required.
• Minimum of 3 years of office administrative support experience, preferably in a governmental setting.
• Executive Administration experience is highly preferred.
• Notary Public within first year.

Responsibilities

• Manage calendar, meetings, and travel arrangements for the Executive Leadership Team.
• Screen calls, direct inquiries, and handle emails with timely responses.
• Prepare meeting agendas, take minutes, and track action items for executive meetings.
• Organize travel itineraries for domestic and international trips.
• Create and format documents, presentations, and reports; maintain filing systems.
• Support special projects with research and data compilation.
• Plan executive-level meetings and events, including logistics and catering.
• Maintain confidentiality and handle sensitive information discretely.
• Process expense reports, budgets, invoices, and reimbursements.

Skills

Proactive problem solving

Exceptional communication

Meticulous attention to detail

Executive liaison

Calendar management

Education

Associates degree in office/business administration or equivalent

3+ years office admin experience

Executive administration experience preferred

Notary Public within first year

Job description

Fargo Parks is seeking a proactive Administrative Assistant to provide high-level support to the Executive Leadership Team. The role requires meticulous attention to detail, superior communication, and acting as the primary liaison between the Executive Director and the Park Board.

Main duties include calendar management, meeting preparation, travel planning, document creation, and project support, with emphasis on confidentiality and financial administration.