C-Suite Executive Assistant | Strategic Coordination

North Dakota Parks & Recreation Department; Bismarck (ND); Hybrid; USD 61,000 - 71,000; Full time

Benefits offered by this job

Healthcare coverage for you and family

New hire leave (up to 40 hours)

Hybrid work schedule

Job summary

North Dakota Parks and Recreation Department seeks an experienced executive support professional to manage complex calendars, travel, and logistics for C-suite leaders. You will prepare concise materials, coordinate with internal teams, and serve as a trusted liaison with governing bodies and external partners.

Candidates must demonstrate strong discretion, meticulous attention to detail, and the ability to synthesize information into clear executive briefings and presentations.

Qualifications

• Experience managing complex executive calendars, meetings, travel, logistics, and leadership materials.
• Ability to anticipate needs, identify issues, prioritize competing demands, and take action with minimal direction.
• Handle confidential and sensitive information with sound judgment, accuracy, and professionalism.
• Strong written and verbal communication skills and the ability to build effective relationships with executives, employees, governing bodies, partners, and stakeholders.
• Strong attention to detail and the ability to manage multiple priorities, deadlines, and commitments while ensuring work gets completed.
• Strong research and analytical skills with the ability to synthesize information and prepare clear, concise executive-level materials.

Responsibilities

• Manage competing executive priorities, calendars, commitments, and deadlines while anticipating needs, resolving conflicts, and identifying issues before they become problems.
• Lead logistics for executive meetings, site visits, conferences, special events, and leadership activities, ensuring the right people, information, materials, and follow-up are in place.
• Develop and refine executive correspondence, briefings, presentations, reports, and other materials for senior leadership and governing bodies, ensuring accuracy, clarity, and professionalism.
• Serve as a trusted liaison and central point of contact between the Executive Office, department leadership, staff, governing bodies, legislative partners, and external stakeholders.
• Research emerging issues, monitor legislation affecting the department, support legislative session activities, and provide timely analysis to inform executive decision-making.
• Gather, analyze, and distill complex information into concise executive summaries, recommendations, presentations, and briefings that support evaluation of issues and determination of next steps.
• Partner with Communications to translate complex findings, priorities, and initiatives into clear, compelling executive-level materials and messaging.
• Handle sensitive and time-critical information with discretion; independently resolve issues, determine when escalation is appropriate, and represent the Executive Office on committees, initiatives, and special assignments.
• Support department-wide initiatives and ensure Executive Office activities, documentation, communications, and follow-up are coordinated, confidential, accurate, and timely.

Skills

Communication skills

Calendar management

Executive coordination

Discretion

Relationship building

Education

Associate degree

Bachelor’s degree

Job description

North Dakota Parks and Recreation Department seeks an experienced executive support professional to manage complex calendars, travel, and logistics for C-suite leaders. You will prepare concise materials, coordinate with internal teams, and serve as a trusted liaison with governing bodies and external partners.

Candidates must demonstrate strong discretion, meticulous attention to detail, and the ability to synthesize information into clear executive briefings and presentations.