Strategic Executive Assistant & Project Leader

Iconic Mechanical Service Corp.; Bay Shore (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

A mechanical service company based in Bay Shore, NY, is seeking an Executive Assistant to the CEO who thrives in a fast-paced environment. The role involves managing the CEO's calendar, coordinating meetings, and handling communications while maintaining the highest level of professionalism and discretion. The ideal candidate will have 2–4 years of experience and proficiency in Microsoft Office. This position offers opportunities for growth within a dynamic team while navigating important company projects.

Qualifications

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and confidentiality.
• Ability to anticipate needs and proactively solve problems.
• Proficiency in Microsoft Office.
• Detail-oriented with strong follow-through.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Screen and prioritize emails, calls, and requests on the CEO’s behalf.
• Support strategic initiatives and special projects.
• Track deadlines and follow-ups to ensure timely completion.
• Serve as a liaison between the CEO and teams, clients, and vendors.

Skills

Organizational abilities

Multitasking

Written communication

Verbal communication

Discretion

Professionalism

Problem-solving

Microsoft Office proficiency

Detail-oriented

Job description

A mechanical service company based in Bay Shore, NY, is seeking an Executive Assistant to the CEO who thrives in a fast-paced environment. The role involves managing the CEO's calendar, coordinating meetings, and handling communications while maintaining the highest level of professionalism and discretion. The ideal candidate will have 2–4 years of experience and proficiency in Microsoft Office. This position offers opportunities for growth within a dynamic team while navigating important company projects.