Strategic Executive Assistant & Project Coordinator

Concorde, Inc; Austin (TX); Sur place; USD 60 000 - 85 000; Plein temps

Résumé du poste

Concorde, Inc. in Austin, TX, seeks an experienced Executive Assistant to the CEO who will partner with the Executive Office to ensure seamless operations and strategic execution.

The role blends executive support with project coordination and organizational follow‑through, requiring proactive, highly organized individuals capable of managing multiple priorities. The ideal candidate will drive accountability, coordinate cross‑functional initiatives, manage executive communications, and support

Qualifications

• 3–7 years of experience supporting senior leaders, executives, or business owners.
• Demonstrated experience coordinating projects, initiatives, or cross-functional programs.
• Exceptional organizational, planning, and time‑management skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and Copilot.
• Strong attention to detail and commitment to follow-through.
• Ability to work independently with minimal supervision.

Responsabilités

• Manage and optimize the CEO's calendar, scheduling, and meeting priorities.
• Coordinate internal and external meetings, agendas, logistics, materials, and follow‑up actions.
• Manage executive travel arrangements and expense reporting.
• Draft, edit, and organize executive correspondence, presentations, reports, and materials.
• Serve as a primary point of contact for the Executive Office and handle confidential information.
• Monitor and prioritize executive communications and requests.
• Track leadership action items and coordinate cross‑functional initiatives across departments.
• Maintain project plans, status reports, risks, issues, decisions, and follow‑ups.
• Prepare executive briefings, summaries, and leadership updates.
• Support board, executive leadership, and company‑wide meeting preparation.

Connaissances

Executive Support

Project Coordination

Organizational Skills

Communication

Time Management

Microsoft 365

Independent Work

Formation

Associate's degree

Bachelor's degree

Outils

Outlook

Teams

Word

Excel

PowerPoint

Copilot

Jira

Planner

Smartsheet

Monday.com

Asana

Description du poste

Concorde, Inc. in Austin, TX, seeks an experienced Executive Assistant to the CEO who will partner with the Executive Office to ensure seamless operations and strategic execution.

The role blends executive support with project coordination and organizational follow‑through, requiring proactive, highly organized individuals capable of managing multiple priorities. The ideal candidate will drive accountability, coordinate cross‑functional initiatives, manage executive communications, and support