Executive Assistant

Glocap Search; Austin (TX); Hybrid; USD 100,000 - 140,000; Full time

Job summary

Glocap Search in Austin, TX is seeking an Executive Assistant to the CEO for a hybrid in-office role. The candidate will manage the CEO’s calendar, coordinate extensive travel, and act as a liaison to investors, board members, customers, and partners.

We expect 7+ years of C‑suite support in a high-growth tech environment; a Bachelor’s degree is preferred. Strong organizational, communication, and discreet handling of confidential information are essential.

Qualifications

• 7+ years of experience supporting C-suite executives in fast-paced tech environments.
• Bachelor's degree preferred.
• Experience with private aviation logistics is a plus.
• Ability to manage a complex calendar and shifting priorities.
• Strong organizational and communication skills.
• Discretion handling confidential information.

Responsibilities

• Own and optimize the CEO’s complex calendar and protect focus time.
• Coordinate domestic and international travel with complex itineraries.
• Act as gatekeeper and liaison to internal teams, investors, boards, customers, partners.
• Manage meeting cadence and track follow-ups to completion.
• Assist with special projects and cross-functional initiatives.
• Anticipate needs and operate with ownership without step-by-step direction.

Skills

Calendar management

Travel coordination

Stakeholder liaison

Project coordination

Discretion

Communication skills

Cross-functional collaboration

C-suite support experience

Private aviation logistics

Education

Bachelor's degree

Job description

POSITION: Executive Assistant to the CEO

LOCATION: Austin, TX (Hybrid in office)

HOURS: 9:00AM-6:00PM with flexibility as needed

COMPENSATION: $100-140K range on base plus bonus and benefits

BACHELOR'S DEGREE: Preferred

Our client is the CEO of a fast-growing technology startup. They are seeking a highly sophisticated, proactive, and resourceful EA to serve as an Executive Assistant - this is a high-impact role for someone who thrives in a dynamic, entrepreneurial environment and can operate with exceptional attention to detail. The ideal candidate can bring structure to a rapidly evolving organization!

Responsibilities of the Executive Assistant:

• Own and optimize the CEO’s complex calendar, proactively prioritizing meetings, protecting focus time, and identifying scheduling conflicts before they arise.
• Coordinate extensive domestic and international travel, including complex itineraries, accommodations, ground transportation, visas, and last‑minute changes.
• Act as a gatekeeper and thoughtful liaison between the CEO and internal teams, investors, board members, customers, partners, and other key stakeholders.
• Manage the CEO’s meeting cadence and ensure critical follow-ups, decisions, and action items are tracked through completion.
• Assist with special projects and strategic initiatives on behalf of the CEO, often involving cross-functional stakeholders and tight deadlines.
• Anticipate needs, solve problems independently, and operate with a high degree of ownership without requiring step‑by‑step direction.

Requirements of the Executive Assistant:

• Bachelor's degree preferred, but not required.
• 7+ years of experience supporting C‑suite executives, founders, CEOs, or senior leaders in a high‑growth, technology, venture‑backed, or similarly fast‑paced environment.
• Experience with private aviation logistics is a plus, but not required.
• Proven experience supporting a highly demanding executive with a complex calendar and constantly shifting priorities.
• Exceptional organizational skills and an ability to manage multiple priorities without losing sight of the details.
• Excellent written and verbal communication skills.
• Demonstrated ability to operate with discretion and handle highly confidential business and personal information.