Strategic Executive Assistant to CEO - Elevate Operations

North Star Resource Group; Austin (TX); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short Term Disability

Long Term Disability

401K match

Generous PTO

Job summary

North Star Resource Group is seeking an Executive Assistant to the CEO in Austin to maximize the CEO's time, effectiveness, and impact across the organization. The role requires initiative, superb organization, and discretion in a fast-paced environment.

Key duties include calendar management, travel coordination, meeting materials, and cross-functional liaison with leaders, clients, and advisors. A bachelor's degree and strong communication skills are essential.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience preferred.
• Maintains confidentiality of information.
• High attention to detail.
• Excellent computer skills, including Microsoft Suite, and utilization of AI.
• Excellent organizational and communication skills.
• Ability to coordinate multiple projects while ensuring timely and accurate deliverables, with effective problem solving and resolution skills.
• Strong prioritization, organizational, project planning, management, and multi-tasking skills.
• Excellent listening, verbal and written communication skills.
• Experience in financial services industry is a plus, but not required.
• Experience supporting a CEO or executive that serves on numerous boards, preferred but not required.

Responsibilities

• Own and strategically manage the CEO's calendar, balancing internal priorities, external commitments, meetings, travel, and focused work time.
• Anticipate upcoming needs and ensure the CEO is prepared for meetings, presentations, events, and key initiatives.
• Coordinate complex travel arrangements, including flights, accommodations, transportation, itineraries, and schedule changes.
• Serve as a trusted point of contact between the CEO and internal leaders, team members, advisors, clients, and external partners.
• Track priorities, commitments, action items, and follow-ups to ensure important initiatives continue moving forward.
• Prepare correspondence, presentations, meeting materials, agendas, and other executive-level communications.
• Coordinate and support leadership meetings, corporate events, speaking engagements, and special initiatives.
• Partner closely with other Executive Assistants and senior leaders to create strong communication and coordination across the organization.
• Handle sensitive and confidential information with exceptional judgment and discretion.
• Identify opportunities to improve organization, communication, processes, and efficiencies within the executive office.
• Leverage technology and AI tools to improve productivity, organization, preparation, and follow-through.
• Take ownership of special projects and evolving priorities as the needs of the CEO and organization change.

Skills

Calendar management

Communication skills

Organization

Confidentiality

AI tools

Problem solving

Multi-tasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

AI tools

Job description

North Star Resource Group is seeking an Executive Assistant to the CEO in Austin to maximize the CEO's time, effectiveness, and impact across the organization. The role requires initiative, superb organization, and discretion in a fast-paced environment.

Key duties include calendar management, travel coordination, meeting materials, and cross-functional liaison with leaders, clients, and advisors. A bachelor's degree and strong communication skills are essential.