Strategic Executive Assistant - Part-Time, On Site

PharmaPeople Search; Exton (PA); On-site; USD 48,216 - 68,880; Part time

Job summary

A recruitment company based in Exton, PA, is seeking a part-time Executive Assistant to provide comprehensive support to the CEO. This role requires over 7 years of experience as an Executive Assistant, excellent discretion, and strong communication skills. Responsibilities include managing schedules, organizing meetings, and handling travel arrangements. The ideal candidate must be a U.S. citizen or permanent resident due to compliance with export control laws. Strong proficiency in Microsoft Office is mandatory.

Responsibilities

• Provide timely administrative assistance to senior leadership.
• Draft and prepare correspondence for internal announcements and meetings.
• Maintain comprehensive paper and electronic records.
• Make travel and lodging arrangements for senior staff.
• Organize and facilitate meetings, including taking minutes.
• Manage calendars and prioritize meetings.

Skills

Discretion

Confidentiality

Good judgment

Communication

Time Management

Leadership

Problem-solving

Microsoft Office

Multitasking

Superior verbal and written communication skills

Education

7+ years’ experience as an Executive Assistant

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

A recruitment company based in Exton, PA, is seeking a part-time Executive Assistant to provide comprehensive support to the CEO. This role requires over 7 years of experience as an Executive Assistant, excellent discretion, and strong communication skills. Responsibilities include managing schedules, organizing meetings, and handling travel arrangements. The ideal candidate must be a U.S. citizen or permanent resident due to compliance with export control laws. Strong proficiency in Microsoft Office is mandatory.