Part-time Executive Assistant- On Site, Exton, PA

PharmaPeople Search; Exton (PA); On-site; USD 48,216 - 68,880; Part time

Job summary

A recruitment company based in Exton, PA, is seeking a part-time Executive Assistant to provide comprehensive support to the CEO. This role requires over 7 years of experience as an Executive Assistant, excellent discretion, and strong communication skills. Responsibilities include managing schedules, organizing meetings, and handling travel arrangements. The ideal candidate must be a U.S. citizen or permanent resident due to compliance with export control laws. Strong proficiency in Microsoft Office is mandatory.

Responsibilities

• Provide timely administrative assistance to senior leadership.
• Draft and prepare correspondence for internal announcements and meetings.
• Maintain comprehensive paper and electronic records.
• Make travel and lodging arrangements for senior staff.
• Organize and facilitate meetings, including taking minutes.
• Manage calendars and prioritize meetings.

Skills

Discretion

Confidentiality

Good judgment

Communication

Time Management

Leadership

Problem-solving

Microsoft Office

Multitasking

Superior verbal and written communication skills

Education

7+ years’ experience as an Executive Assistant

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Part-time Executive Assistant- On Site, Exton, PA

Executive Search @ Biotech & Pharmaceutical, Aerospace | Global recruitment experience

PLEASE DO NOT APPLY TO THIS JOB IF YOU ARE NOT CURRENTLY LIVING LOCAL TO EXTON, PENNSYLVANIA. YOU WILL NOT BE CONSIDERED.

Overview

The Executive Assistant is responsible for providing comprehensive support to the CEO to keep the business running smoothly and efficiently. The Chief Executive Assistant plays a critical role to the business and senior Leadership.

This position will serve as the initial point of contact among executives and senior leadership, interfacing, daily, with a diverse collection of internal and external stakeholders.

Scope of Responsibility

• Provide timely administrative assistance to senior Leadership
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with.
• Maintaining comprehensive and accurate paper and electronic records
• Make travel and lodging arrangements for senior staff
• Organize and facilitate meetings, including taking minutes
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Managing information flow in a timely and accurate manner
• Confidante and Advisor to Chief Executive Officer
• Welcome visitors and direct them to the appropriate department
• Manage calendars, including appointments and prioritizing meetings
• Prepare expense and other reports as scheduled or needed

Education/Experience

• 7+ years’ experience in an Executive Assistant

Skills and Qualifications

• Discretion, confidentiality, and good judgement to handle C-Level matters
• Communication
• Time Management
• Leadership
• Problem-solving
• Microsoft Office, especially Outlook, Excel, PowerPoint, and Word
• Multitasking
• Superior verbal and written communication skills

U.S. PERSON REQUIREMENTS

Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S.

Seniority level

Mid-Senior level

Employment type

Part-time

Job function

Administrative

Industries

Aviation and Aerospace Component Manufacturing