Strategic Executive Assistant & Operations Partner

ARCO Companies; Nashville (TN); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5 

$5,000 travel

1-week paid volunteer leave each year

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO Companies in Nashville is seeking an Executive Assistant to support Principals and executives with calendar management, travel planning, and reporting. You will create PowerPoint presentations, coordinate cross-department communication, and help assemble departmental business plans.

The role requires 2+ years of experience, a Bachelor's degree, and strong MS Word/Excel skills. Salesforce and Bluebeam experience are a plus in a fast-paced, dynamic environment.

Qualifications

• Bachelor's Degree required.
• 2+ years of related experience.
• Excellent computer skills; proficient in Word and Excel.
• Bluebeam and Salesforce experience a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills.

Responsibilities

• Manage calendars and coordinate meetings and travel.
• Prepare PowerPoint presentations as needed.
• Liaise between departments, Principals, and executives.
• Support internal business planning and departmental plans.
• Record keeping and document control.
• Plan and register events; manage vendor relationships.
• Enter Salesforce data, build reports, and maintain system.
• Process expense reports and office budget management.
• Ensure office spaces are presentable and stocked.

Skills

Organizational skills

Calendar management

Communication

Multi-tasking

Proactive management

Customer service

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

PowerPoint

Salesforce

Bluebeam

Job description

ARCO Companies in Nashville is seeking an Executive Assistant to support Principals and executives with calendar management, travel planning, and reporting. You will create PowerPoint presentations, coordinate cross-department communication, and help assemble departmental business plans.

The role requires 2+ years of experience, a Bachelor's degree, and strong MS Word/Excel skills. Salesforce and Bluebeam experience are a plus in a fast-paced, dynamic environment.