Executive Assistant

ARCO Companies; Nashville (TN); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5 

$5,000 travel

1-week paid volunteer leave each year

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO Companies in Nashville is seeking an Executive Assistant to support Principals and executives with calendar management, travel planning, and reporting. You will create PowerPoint presentations, coordinate cross-department communication, and help assemble departmental business plans.

The role requires 2+ years of experience, a Bachelor's degree, and strong MS Word/Excel skills. Salesforce and Bluebeam experience are a plus in a fast-paced, dynamic environment.

Qualifications

• Bachelor's Degree required.
• 2+ years of related experience.
• Excellent computer skills; proficient in Word and Excel.
• Bluebeam and Salesforce experience a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills.

Responsibilities

• Manage calendars and coordinate meetings and travel.
• Prepare PowerPoint presentations as needed.
• Liaise between departments, Principals, and executives.
• Support internal business planning and departmental plans.
• Record keeping and document control.
• Plan and register events; manage vendor relationships.
• Enter Salesforce data, build reports, and maintain system.
• Process expense reports and office budget management.
• Ensure office spaces are presentable and stocked.

Skills

Organizational skills

Calendar management

Communication

Multi-tasking

Proactive management

Customer service

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

PowerPoint

Salesforce

Bluebeam

Job description

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Nashville. At ARCO, you'll have the opportunity to improve project performance and drive your own success, from day one!

A Day in the Life:

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system management
• Expense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

Necessary Qualifications:

• 2+ years of related experience
• Bachelor's Degree required
• Excellent computer skills. Must be proficient in Microsoft Word and Excel
• Bluebeam experience is a plus
• Salesforce experience is a plus
• Must be extremely organized and detail oriented
• Excellent communication and customer service skills
• Ability to work in fast-paced environment
• Ability to multi-task
• Proactive management style
• Ability to manage different personalities

What We Can Offer You:

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• Medical, dental, and vision insurance coverage
• Paid parental leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.

ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resources team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates.