Executive Assistant to Executives | Construction Projects

ARCO Companies; Downers Grove (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every5 0

1-week paid volunteer leave each year

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO Companies in Downers Grove, IL seeks an Executive Assistant to help keep executives organized across a wide range of projects. You will manage calendars, coordinate records, handle event planning, and support sales meetings with precise data entry and reporting.

The role requires 3–10 years of experience, a bachelor’s degree, and strong Microsoft Office skills; familiarity with Bluebeam is a plus. The company offers ESOP, 401(k) options, tuition reimbursement, and generous paid time off.

Qualifications

• 3-10 years' of experience
• Bachelor’s Degree Required
• Excellent computer skills. Must be proficient in Microsoft Suite (Outlook, Power Point, Excel)
• Bluebeam and PDF editing experience is a plus
• Must be extremely organized, resouceful, and detail - oriented
• Have excellent communication and customer service skills
• Ability to work in a fast-paced environment
• Ability to manage different personalities
• Ability to complete tasks with minimal oversight
• Maintain integrity and discretion in handling confidential information

Responsibilities

• Calendar and meeting management
• Records management and document control
• Event registration and planning
• Data collection and entry in various systems , report building and system management
• Administrative functions for various Sales meetings
• Expense reporting
• Personal Projects as needed (vehicle management, personal travel, charitable contributions management)

Skills

Organized

Detail-oriented

Resourceful

Communication skills

Customer service

Problem solving

MS Office

Outlook

PowerPoint

Excel

Education

Bachelor's Degree

Tools

Bluebeam

Job description

ARCO Companies in Downers Grove, IL seeks an Executive Assistant to help keep executives organized across a wide range of projects. You will manage calendars, coordinate records, handle event planning, and support sales meetings with precise data entry and reporting.

The role requires 3–10 years of experience, a bachelor’s degree, and strong Microsoft Office skills; familiarity with Bluebeam is a plus. The company offers ESOP, 401(k) options, tuition reimbursement, and generous paid time off.