Strategic Executive Assistant & Operations Partner

WVU Medicine; Morgantown (WV); Hybrid; USD 55,000 - 85,000; Full time

Job summary

WVU Medicine is seeking an experienced executive assistant to provide high-level administrative and operational support to senior leaders across the WVU Health System. The role emphasizes confidentiality, discretion, and proactive workflow optimization in a fast-paced, visible environment.

Responsibilities include managing complex calendars, preparing executive materials, tracking action items, coordinating meetings and events, and assisting with budgets.

Qualifications

• High School Diploma or Equivalent and four years of high-level Administrative experience.
• Associate’s Degree and two years of high-level Executive Office experience.
• Bachelor’s Degree.

Responsibilities

• Organize time and task management for the Senior Executive(s).
• Prepare meeting materials and contact participants to determine outcomes.
• Organizes and reroutes all correspondence for the Senior Executive(s).
• Tracks tasks and provides regular status updates to the Senior Executive(s).
• Oversees internal and external correspondence for Senior Executive’s Office.
• Prepare memos and presentations; draft letters for internal and external contacts.
• Manage events hosted by the Senior Executive(s), including venues, menus, and seating.
• Arrange registration, lodging, and transportation for conferences and offsite meetings.
• Handle expense reports and corporate card reconciliations.
• Receive calls/visits from administrators, physicians, patients, vendors, and dignitaries.
• Prepare documents for signatures and coordinate execution and mailing.
• Assist with departmental budgets for senior executives and monitor FTE counts.
• Anticipate executive needs and identify priorities to improve workflows.
• Maintain confidentiality and discretion with sensitive information.
• Other duties as needed.

Skills

Microsoft Office

Communication

Organizational skills

Confidentiality

Time management

Interpersonal skills

Problem solving

Outlook

Education

High School Diploma or Equivalent

Associate’s Degree

Bachelor’s Degree

Tools

Outlook

Job description

WVU Medicine is seeking an experienced executive assistant to provide high-level administrative and operational support to senior leaders across the WVU Health System. The role emphasizes confidentiality, discretion, and proactive workflow optimization in a fast-paced, visible environment.

Responsibilities include managing complex calendars, preparing executive materials, tracking action items, coordinating meetings and events, and assisting with budgets.