Administrative Operations Specialist

WVU Medicine; Morgantown, Northern (WV, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

WVUH West Virginia University Hospitals in Morgantown is seeking an administrative assistant to support department leadership and operations. You will perform a wide range of clerical tasks, coordinate communications, and help ensure timely and accurate information flow.

The role includes budget reconciliation, payroll coordination, invoicing, and calendar management, with a focus on efficient, professional department support.

Qualifications

• High school diploma or equivalent required.
• Two years additional training or related experience, or one year secretarial training can substitute.
• Experience with budget reconciliation and invoice processing preferred.
• Proficiency in Microsoft Office and accurate data entry required.

Responsibilities

• Assist in coordinating department correspondence and communications.
• Reconcile monthly budget, update cost center budget tallies and process invoices.
• Prepare and maintain office supply inventories and calendars.
• Serve as payroll representative for the department and coordinate payroll/leave reports.
• Schedule travel arrangements and meetings, prepare agendas and minutes.

Skills

Typing 35 wpm

Microsoft Office

Excel

Communication skills

Education

High school diploma or equivalent

Job description

WVUH West Virginia University Hospitals in Morgantown is seeking an administrative assistant to support department leadership and operations. You will perform a wide range of clerical tasks, coordinate communications, and help ensure timely and accurate information flow.

The role includes budget reconciliation, payroll coordination, invoicing, and calendar management, with a focus on efficient, professional department support.