Venture Operations Architect — Executive Assistant

Bloom Talent; San Francisco (CA); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Benefits

Performance bonus

401k match

Flexible PTO

Job summary

Bloom Talent in San Francisco seeks an Executive Assistant/Operations Associate to be the operational backbone for the investment team. You will manage the GP's calendar, prep for meetings, and own CRM/project management to keep investors and portfolio companies aligned.

The role demands exceptional organizational skills, a proactive mindset, and a service-first approach. Salary 85k–90k DOE + benefits, bonus potential, 401k match, and flexible PTO.

Qualifications

• 2-5 years of experience in operations or executive support in fast-paced environments.
• Exceptional written and verbal communication skills.
• Strong systems thinker with ability to create order from chaos and manage multiple priorities.
• Proactive mindset with the ability to turn vision into actionable steps without constant direction.
• Low-ego, team-oriented mindset with a service-first approach.

Responsibilities

• Manage and strategically optimize the General Partner's calendar, protecting priority time.
• Prepare the General Partner for meetings with context, agendas, and materials in advance.
• Serve as a thought partner on written communications and refine ideas for clarity.
• Act as the operational eyes and ears, following meetings and preparing resources for investors, LPs, and portfolio companies.
• Provide daily updates to keep the team aligned on priorities and next steps.
• Own project management of CRM systems, data organization, and internal notes.
• Maintain pulse on firm-wide activities including board meetings, investor updates, fundraising, portfolio touches, and LP communications.
• Greet/host LPs and founders during visits and manage meeting logistics for a high-touch experience.
• Support brand-building by managing content calendars for podcasts, blogs, and social media, and coordinating publication schedules.
• Create plug-and-play templates for memos, LP updates, and investment memos.
• Bridge investment team and finance to enable faster responses to founders and LPs.
• Continuously improve efficiency by identifying gaps and implementing scalable workflows.

Skills

Executive support

Calendar management

Project management

Communication skills

Data organization

CRM systems

Written communications

Tools

CRM software

Project management tools

Job description

Bloom Talent in San Francisco seeks an Executive Assistant/Operations Associate to be the operational backbone for the investment team. You will manage the GP's calendar, prep for meetings, and own CRM/project management to keep investors and portfolio companies aligned.

The role demands exceptional organizational skills, a proactive mindset, and a service-first approach. Salary 85k–90k DOE + benefits, bonus potential, 401k match, and flexible PTO.