Strategic Executive Assistant & Operations Lead

Public School Development Solutions, Inc.; Florida; On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Health & Dental

PTO

Job summary

Public School Development Solutions, Inc. seeks an exceptionally organized Executive Assistant to support senior leadership with comprehensive administrative and operational duties on-site.

You will manage calendars, drafts for high-stakes communications, and maintain critical documentation with discretion. Proficiency in Outlook, Word, Excel, and PowerPoint is essential, along with strong organizational skills, judgment, and the ability to anticipate needs in a fast-paced setting.

Qualifications

• 3–5+ years supporting senior executives in fast-paced environments.
• Associate or Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent experience accepted.

Responsibilities

• Coordinate and protect executive calendars via Outlook with briefings and materials.
• Draft, format, and finalize high-stakes correspondence, memos, agendas, and reports in Word.
• Build and maintain operational logs and tracking sheets in Excel with actionable summaries.
• Design polished, brand-aligned PowerPoint decks for leadership meetings.
• Organize on-site and virtual meetings, including room bookings and Teams setups; track action items.
• Coordinate end-to-end travel arrangements and compile detailed itineraries.

Skills

Calendar management

Executive communications

Data organization

Presentation design

Meeting coordination

Travel planning

Discretion & gatekeeping

Education

Associate or B.A. in related field

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

OneDrive

SharePoint

Job description

Public School Development Solutions, Inc. seeks an exceptionally organized Executive Assistant to support senior leadership with comprehensive administrative and operational duties on-site.

You will manage calendars, drafts for high-stakes communications, and maintain critical documentation with discretion. Proficiency in Outlook, Word, Excel, and PowerPoint is essential, along with strong organizational skills, judgment, and the ability to anticipate needs in a fast-paced setting.