Strategic Executive Assistant to School Leader

Beta-Academy; Houston (TX); On-site; USD 48,000 - 65,000; Full time

Job summary

Beta Academy is seeking an Executive Assistant to the Assistant Superintendent. This 12-month onsite role supports calendar management, meeting preparation, and communication across school leadership.

The ideal candidate has strong organizational and written communication skills and can handle confidential information with professionalism. You will coordinate meetings, prepare agendas and materials, create polished presentations, and manage multiple priorities in a fast-paced school environment.

Qualifications

• High school diploma or equivalent is required.
• Minimum of three years of professional administrative, executive support, office, communications, project coordination, or related experience.
• Exceptional organizational skills and attention to detail.
• Strong written communication, grammar, spelling, and proofreading abilities.
• Ability to create polished presentations and documents.
• Strong verbal communication and interpersonal skills.
• Ability to manage calendars, priorities, and deadlines across multiple projects.
• Demonstrated discretion and confidentiality with sensitive information.
• Proficiency with Google Workspace and Microsoft Office.
• Willingness to travel locally between campuses as needed.

Responsibilities

• Maintain and organize the Assistant Superintendent’s calendar, including meetings, visits, trainings, events, deadlines, and commitments.
• Schedule and coordinate meetings across campuses, departments, and external organizations.
• Anticipate scheduling conflicts and communicate concerns before disruptions occur.
• Prepare agendas, materials, and follow-up for meetings and trainings.
• Send calendar invites with accurate locations, links, and attachments.
• Maintain action-item trackers and ensure timely follow-up.
• Produce professional written communications and ensure accuracy and tone.
• Create polished presentation decks and supporting documents.
• Coordinate logistics for trainings, meetings, and events; arrange spaces, technology, and refreshments.
• Submit purchase orders and ensure proper documentation.

Skills

Organization

Attention to Detail

Calendar Management

Meeting Coordination

Document Preparation

Task Management

Confidentiality

Customer Service

Problem Solving

Joy

Culture of Honor

Courageous Conversations

Integrity

High Standards

Teamwork

Education

High school diploma

Associate or Bachelor’s degree

Tools

Google Workspace

Microsoft Office

Job description

Beta Academy is seeking an Executive Assistant to the Assistant Superintendent. This 12-month onsite role supports calendar management, meeting preparation, and communication across school leadership.

The ideal candidate has strong organizational and written communication skills and can handle confidential information with professionalism. You will coordinate meetings, prepare agendas and materials, create polished presentations, and manage multiple priorities in a fast-paced school environment.